Payroll Administrator
4 weeks ago
**THE OPPORTUNITY**:
PAYROLL ADMINISTRATOR
REPORTS TO DIRECTOR, HUMAN RESOURCES
**THE COMPANY**:
With over 80 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. In addition, our management team oversees the day-to-day activities of almost 70 hotels also making InnVest the largest independent operator of hotels in Canada. InnVest’s portfolio is geographically diverse with hotels from Vancouver, BC to Corner Brook, NL but also experientially diverse from roadside inns to luxury urban properties.
At InnVest, our mission is simple - to deliver outstanding guest experiences and superior returns on quality hospitality investment. A career at InnVest will provide you with unrivaled opportunities and invaluable exposure to Canada’s largest independently-owned and operated hotel portfolio.
**THE ROLE**:
**Processing**
- Support with the calculating and processing of all data for the bi-weekly payroll for our 60+ hotels.
- Process all new hires, leavers and salary amendments into our systems, ensuring the information is accurate and precise.
**Accuracy**
- Make sure all the data entry is completed with precision and any errors are corrected; identify and resolve payroll discrepancies.
**Reporting**
- Produce bi-weekly intelligence and provide accurate data to the Finance function when required.
- Analyze and interpret data then propose solutions and maintain a focus on outcomes.
**Supporting**
- Assist in the administration of Pensions and Benefits whilst ensuring we are maintaining and delivering excellent customer experience for all our colleagues.
- Handle requests for information and help from colleagues, Hotel Operations, Finance, and other internal/external stakeholders.
**ACTIVITIES**:
- Accountable for full cycle payroll for designated group(s), according to legislative and contractual requirements. Carry out all tasks and responsibilities in accordance with internal approvals and payroll processing guidelines.
- Responsible for maintaining the integrity of and performing modifications to UKG HCM Payroll and Time and Attendance system as required. Assist, develop, and implement changes directly with service provider(s) as required, ensuring the accuracy of final payroll results.
- Accountable for Time and Attendance system for assigned regions including follow-up with hotels on missing information required for entering of retro adjustment hours, ensure hours have not already been paid and proper approvals have been received. It also includes running reports to balance hours so that payroll is processed accurately.
- Responsible for making stop payments, doing wire transfers, and entering of adjustments in payroll system, updating YTD totals when required.
- Accountable for the remittance of deductions and premiums to outside agencies including source deductions, garnishments, family support, union dues, pension and WSIB/WCB premiums, as well as other monthly filing/reporting. Responsible for compiling statements, summaries, payroll-related filings, and payments for submission to appropriate agencies and departments.
- Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments, and insurance and pension plans.
- Prepare, verify, and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay.
- Review and analyze payroll accounting transactions, performing accounting adjustments, as necessary.
- Follow daily and bi-weekly processes to ensure payroll is processed accurately and on time.
- Prepare and reconcile journal entries for payroll and withholding accounts and ensuring accuracy.
- Validate payroll information; prepare and amend Records of Employment (ROEs), respond to or refer queries to the appropriate authority for resolution.
- Prepare and remit all year end statutory information returns and reconciliations such as but not limited to T4’s, T4A’s and RL1’s. Maintain and update payroll and general ledger records.
- Ensure that payroll records and reporting are in compliance with Federal and Provincial rules and guidelines.
- Complete, verify, and process documentation for administration of benefits such as pension plans, leaves, employment, and medical insurance.
- Prepare and balance period-end reports and reconcile issued payrolls to bank statements.
- Provide information on payroll matters, benefit plans, and collective agreement provisions as required.
- Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts.
- Provide information and answer employee questions about payroll-related matters.
- Assist in the development or implementation of payroll policies, procedures or processes as required.
- Completes other duties and projects, as assigned.
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