Office Manager

3 weeks ago


Scarborough, Canada Hyperion Sensors Inc. Full time

**COMPANY DESCRIPTION**:
Hyperion Sensors Inc. is a dynamic technology company focused on the productization and commercialization of a fiber optic sensor geared specifically for the high voltage industry.

**JOB DESCRIPTION**:
We are looking for a resourceful, experienced, and talented Office Manager to help us continue on our growth path. This individual must be a leader and a team player who is ambitious and eager to learn.
This is an excellent opportunity for business training, development, and advancement for a forward
- minded individual. A great personality, the ability to think quickly, and the capacity to work well under tight deadlines are important to success in this role.

**Job Duties**:

- Maintaining office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions.
- Preparing and sending invoices to clients and being the first point of contact with customers, responding to questions and inquiries and fielding them to the appropriate sales personnel.
- Data entry into QuickBooks
- Managing office budget and expenses
- Preparing and sending purchase orders to vendors and coordinating with suppliers for purchases, returns, and repairs.
- Scheduling and preparing paperwork for outgoing shipments.
- Dealing with accounts payable and accounts receivable
- Helping to update our website, LinkedIn, and assisting in executing marketing campaigns.
- Maintain customer data and update changes to existing accounts in our systems.
- Organizing customer and internal events
- Ordering office supplies
- Implementing corporate sustainability and other policies in the organization

**Essential requirements**
- Experience with Intuit QuickBooks
- Analytically minded and process-driven; able to methodically approach and solve complex problems.
- A person with a proactive and self-starter mindset with a “can do” attitude Successful previous experience as office manager.

**About You**:

- A positive attitude. You love teamwork and find it easy to collaborate closely with the various internal teams to support their needs; for example, helping the engineering team set up training sessions for customers

Hyperion Sensors Inc. -921 Progress Avenue, Unit 21, Markham, ON, Canada M1G 3V4

Page 1 of 2

Page 2 of 2
- Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the organization.
- Superior organizational skills, integrity and great follow-through on tasks, even when multi
- tasking. You don’t get overwhelmed easily.
- Fluent in spoken and written English

**Bonus points**:

- Understanding and managing simple Office phone and IT systems. Liaising with IT suppliers.
- Strong Bash skills
- Test driven development
- Experience or some hardware knowledge of industrial PC’s
- Tech startup experience

**CONTACT**

If you’re looking for a fast-paced, dynamic environment where you can demonstrate your administrative and organizational excellence and be rewarded for it, please respond with your resume, cover letter and salary expectations.

Please note Hyperion is located in Toronto, Canada and this will primarily be an on-site role.

Hyperion Sensors Inc. -921 Progress Avenue, Unit 21, Markham, ON, Canada M1G 3V4

Page 2 of 2

**Salary**: $20.38-$34.04 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Employee stock purchase plan
- Extended health care
- On-site parking
- Paid time off
- Tuition reimbursement

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Scarborough, ON M1G 3V4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person


  • Office Administrator

    4 weeks ago


    Scarborough, Canada Babbco Office Services Full time

    **Office Administrator** The Office Administrator will be responsible for the administration within the office, communicating with clients while receiving and estimating work orders. The Office Administrator will be responsible for maintaining filing system, assisting in project management, assisting in administrative duties, and performing other duties as...


  • Scarborough, Canada Family Dental Office - Scarborough Full time

    _Min 3 years of experience worked as "Dental Office Administrator" in Canada_ - _Min 2 years of experience working with "ABELDent" dental software_ **_____** ** PERMANENT FULL TIME WITH CONTRACT AND PAID VACATIONS ** **This office offers competitive wages, bonuses and benefits** **_____** **Benefits**: - Contract with Employment Insurance - Dental care...

  • Office Manager

    2 months ago


    Scarborough, Canada Greenwood Retirement Communities Full time

    **Do you enjoy being part of a team who believes that together, they can achieve remarkable things?** **Do you want to work in a culture where people take care of people?** **Do you want a chance to make a difference in people’s lives?** **Do you value the opportunity to grow and learn?** **Office Manager**: Full Time Monday to Friday, evenings and...

  • Office Manager

    2 weeks ago


    Scarborough, Canada Century 21 Percy Fulton Ltd. Full time

    We’re looking for a Real Estate Office Manager to take a leadership role in the business by providing marketing, lead generation, administrative and sales support to the Team and the Realtors. Responsibilities include creating new MLS listings, helping transaction coordinators with contracts, and updating the office calendar. You’ll also make sure the...

  • Office Manager

    2 weeks ago


    Scarborough, Canada JK Quality Integrated Security Solutions Full time

    **Operations Support** - Ensure that the vision and strategic focus of the CEO or CCO are translated into the plans within the corporate operations - Set goals for each line department and ensure performance in each area - Provide support and resources for Division Managers as necessary - Manage corporate performance review and training policies and...

  • Dental Office Manager

    3 weeks ago


    Scarborough, Canada The Tooth Corner Full time

    The Manager bears the primary responsibility for ensuring the efficient operation of the clinics, providing support to staff, including associates and sub-contractors, and meeting the clinical, staffing, and operational needs in support and collaboration with the Regional Office Manager. The Manager ought to promote a positive work culture in the office,...

  • Dental Office Manager

    3 weeks ago


    Scarborough, Canada 123 Dentist Scarborough Full time

    **Here’s Who We Are**: Rapidly growing network of dental practices. Our dentist-led, patient-focused philosophy empowers our teams to succeed. Providing world-class tools and support that allows our teams to deliver exceptional patient care and create a positive, collaborative culture at every practice in the network. Our practice is searching for a...

  • Office Manager

    4 days ago


    Scarborough, Canada Muscle & Movement Rehab Full time

    Busy multi-disciplinary health rehab clinic seeking a friendly and enthusiastic receptionist/office administrator in this customer service position. We are seeking a ‘people person’ with clerical and administrative experience to work in a busy clinical setting. Position: Office Manager, full-time permanent, approx. 30 hours a week Location: 13- 5800...

  • Dental Office Manager

    4 weeks ago


    Scarborough, Canada Brush Dental Scarborough Full time

    **Here’s Who We Are**: Rapidly growing network of dental practices. Our dentist-led, patient-focused philosophy empowers our teams to succeed. Providing world-class tools and support that allows our teams to deliver exceptional patient care and create a positive, collaborative culture at every practice in the network. Our practice is searching for a...

  • Office Manager

    2 weeks ago


    Scarborough, Canada Orthodent Full time

    Consult with dental offices regarding turnaround and delivery time. - Train and supervise other administrative staff. - Train and supervise all driving staff. - Supervise housekeeping staff. - All accounts receivable within the company. - Provide yearly performance appraisals. - Approve holidays and overtime within the department. - Run month-end and...


  • Scarborough, Canada fresh value supermarket Full time

    Responsibilities: - Manage and oversee the daily operations of the office - Perform account analysis and reconciliation to ensure accuracy - Handle budgeting and financial planning activities - Utilize accounting software such as Sage and QuickBooks for bookkeeping tasks - Process payroll and maintain employee records - Manage accounts receivable and...

  • Dental Administrator

    3 weeks ago


    Scarborough, Canada Scarborough Dental Office Full time

    **Here’s Who We Are**: Our Scarborough Dental Clinic is looking for a highly motivated, honest, reliable and caring dental administrator to join our team to cover maternity leave. Our dentist-led, patient-focused philosophy empowers our teams to succeed. We provide world-class tools and support that allows our teams to deliver exceptional patient care and...


  • Scarborough, Canada HeartHealth Medical Centre Full time

    **Responsibilities**: - Schedule appointments for patients. - Answer telephone calls. - Provide patients with information about available services and fees. - Handle correspondence. - Take patient vitals - File medical records. - Ordering office supplies Previous Medical Administration and EMR experience mandatory. Clinic location:...


  • Scarborough, Canada HeartHealth Medical Centre Full time

    **Responsibilities**: - Schedule appointments for patients. - Answer telephone calls. - Provide patients with information about available services and fees. - Handle correspondence. - Take patient vitals - File medical records. - Ordering office supplies Previous Medical Administration and EMR experience mandatory. Clinic location:...

  • Office Manager

    2 weeks ago


    Scarborough Village, Ontario, Canada Greenwood Retirement Communities Full time

    Do you enjoy being part of a team who believes that together, they can achieve remarkable things?Do you want to work in a culture where people take care of people?Do you want a chance to make a difference in people's lives?Do you value the opportunity to grow and learn?Office Manager:Full Time Monday to Friday, evenings and weekends as requiredPosition...

  • Office Manager

    5 days ago


    Scarborough, Canada Canadian All Care College Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies...

  • Post Office Manager

    3 weeks ago


    Scarborough, Canada Shoppers Drug Mart Pharmaprix Full time

    **Location**: 2900 Warden Ave, Scarborough, Ontario, M1W 2S8 Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do. **Why this role is important?** **SUMMARY**: Responsible for organizing and delivering full service retail postal services...

  • Office Manager

    3 weeks ago


    Scarborough, Canada Alenwood Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Manager, Office

    4 weeks ago


    Scarborough, Canada Strides Toronto Full time

    **ABOUT US** **ABOUT THE ROLE** The **Manager, Office and Facilities **is a 14 months full-time contract position that provides oversight of unhindered operation of Organization’s facilities in order to provide a safe, comfortable and integral work environment for employees and clients. Manage the administration team consisting of 7 employees and ensure...

  • Office Manager

    4 weeks ago


    Scarborough, Canada FULUCKY WHOLESALE Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation,...