Administrative Assistant Corporate Services

2 weeks ago

Niagara, Canada Niagara Region Full time

**Division**:
Financial Management & Planning

**Temporary Duration**:
Approximate Duration: 16 months, ending December 2024

**About Us**:
Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.

At Niagara Region, we value diversity - in background and experience. We are proud to be an equal opportunity employer. We aspire to hire and grow a workforce reflective of the diverse community we serve. By doing so, we can deliver better programs and services across Niagara.

For the Region's full employee equity statement, Working at Niagara Region - Niagara Region, Ontario.

Please note that effective February 12, 2023 mandatory COVID-19 vaccinations are no longer required as per the Niagara Region’s amended COVID-19 Vaccination Policy. As a result, you will not be required to submit verification of your vaccination status before starting employment with the Niagara Region. However, the Niagara Region continues to reserve the right to reintroduce vaccination requirements in the future if necessary to respond to changing public health advice and\or government direction. The Niagara Region continues to strongly encourage everyone to remain up-to-date with vaccinations.

**Job Summary**:
Reporting to the Director, the Administrative Assistant Corporate Services is responsible for providing confidential administrative support and services to Directors within Corporate Services, in addition to provide general administrative support assisting in the planning, coordination, communication and implementation of divisional and departmental operations. This position works under the general guidance of the Executive Assistant Corporate Services and provides backup to the Executive Assistant when required.

**Education**:

- Post-secondary diploma in Office/Business Administration or equivalent.
- Certification or additional training in relevant software required to perform the duties is preferred.

**Knowledge**:

- Three years senior administrative experience in a computerized office environment.
- Five years senior administrative experience in a computerized office/municipal environment is preferred.

**Responsibilities**:
**_ Provides day-to-day administrative support to the Directors and divisional leadership, preparing confidential correspondence and reports and ensuring compliance with AODA compliance. (25% of time)_**:

- Prepare memos, letters and reports, etc. of confidential matters.
- Schedules appointments and/or meetings for the Director(s), and departmental staff as requested, ensuring relevant documentation and background information for meetings are brought forward.
- Coordinates, review and finalize departmental reports and monitor approval process through E-scribe for reports and agendas for Council and Standing Committees, and track and follow up on Councilor Information requests.
- Ensures reports and correspondence are in compliance with AODA requirements.
- Coordinates meetings, preparing agenda packages, recording proceedings, and performing follow-up tasks for Committee/sub-committee meetings, completes and distributes minutes for follow-up as required, work with internal and external stakeholders
- Highlights items of importance/sensitivity, ensuring they are brought to the Director(s) and/or appropriate employee’s attention.
- Support process and procedure improvements i.e. E-scribe, PeopleSoft, EFMS, etc., and continuous work towards process improvements
- Maintains necessary inventory of office supplies and ensures ordering and receipt of shipments.
- Assists and coordinates with in-coming and out-going mail and packages
- Assists and coordinates with in-division print jobs and assembling print materials.

**_Prepares, maintains and tracks general office and confidential files and correspondence (e.g. WHMIS updates, staff licensure/registration, performance appraisals, employee notices, requests for staff training, personnel requisitions, posting files, vacation and attendance record management, job descriptions, Workers compens

  • Administrative Assistant Community Services

    5 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Housing / Hostels / Homelessness **Important Notices & Amendments**: As an employer of choice, Niagara Region offers competitive salaries and benefits, a defined benefit pension plan, a corporate wellness centre, access to the Employee and Family Assistance Program (EFAP), mentorship and training programs, employee recognition programs, and...

  • Administrative Assistant Community Services

    4 weeks ago

    Niagara, Canada Niagara Region Full time

    **Division**: Long Term Care Homes **Important Notices & Amendments**: As an employer of choice, Niagara Region offers competitive salaries and benefits, a defined benefit pension plan, a corporate wellness centre, access to the Employee and Family Assistance Program (EFAP), mentorship and training programs, employee recognition programs, and more. In...

  • Administrative Assistant to The Regional Clerk

    4 weeks ago

    Niagara, Canada Niagara Region Full time

    **Division**: Clerks Office **Job Summary**: Reporting to the Regional Clerk, the Administrative Assistant is responsible for providing a full range of services supporting the Division and Council, including the provision of confidential secretarial and administrative support. The incumbent must exhibit discretion and be able to work independently while...

  • Finance, Administration, and Corporate Services

    4 weeks ago

    Niagara-on-the-Lake, Canada Niagara-on-the-Lake Chamber of Commerce Full time

    About Us: The Niagara-on-the-Lake Chamber of Commerce and Tourism Niagara-on-the-Lake are two pivotal organizations dedicated to fostering business success and promoting tourism in the Niagara region. Both organizations are committed to ensuring Niagara-on-the-Lake remains a premier destination for visitors worldwide and a vibrant community for...

  • Employee Services Assistant

    5 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Human Resources **Temporary Duration**: Approximate Duration: 12 to 18 months **Job Summary**: Reporting to the Manager of Employee Services, the Employee Services Assistant is responsible for providing support to the Employee Services Team, Niagara Regional Employees, the Human Resources Division and the public. The Employee Services...

  • Corporate Health

    6 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Human Resources **About Us**: Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and...

  • Administrative Assistant

    5 days ago

    Niagara, Canada Baker Tilly Canada Full time

    **Administrative Assistant** **Niagara, Ontario, Canada**: Current Opportunities Baker Niagara is looking for a dynamic member to join the Internal Client Service team with our firm. We have a great team who works hard and plays hard, including Fridays off in the summer. We’ve thrown axes at the boss (okay, at a picture of the boss), enjoyed wine tours as...

  • Seniors Central Support Assistant

    4 weeks ago

    Niagara, Canada Niagara Region Full time

    **Division**: Long Term Care Homes **Temporary Duration**: Approximate Duration: 12 months **About Us**: Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a...

  • Administrative Assistant, Ft

    4 days ago

    Niagara, Canada Niagara Health System Full time

    Reporting to site directors, the incumbent will provide confidential administrative support, establish and maintain credible and effective working relationships with internal and external contacts, executives, and management team members. Within the role, the incumbent will exercise good judgement and independence in the performance of complex administrative...

  • Program Assistant Transportation

    7 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Transportation **Important Notices & Amendments**: The Program Assistant will be required to both in person and remote. **About Us**: Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous...

  • Administrative Assistant to The Associate Medical

    4 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Medical/Administration **Temporary Duration**: Approximate Duration: 18 - 24 months **About Us**: Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region...

  • Office Assistant

    5 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Housing Services **Important Notices & Amendments**: As an employer of choice, Niagara Region offers competitive salaries and benefits, a defined benefit pension plan, a corporate wellness centre, access to the Employee and Family Assistance Program (EFAP), mentorship and training programs, employee recognition programs, and more. In addition,...

  • Program Assistant

    4 weeks ago

    Niagara, Canada Niagara Region Full time

    **Division**: Family Health **JOB SUMMARY**: Responsible to the program leadership this position will support staff to ensure the efficient functioning of the assigned division area. As a member of a multi-disciplinary team, the Program Assistant, Public Health provides administrative and technical support to assist in the delivery of programs and services...

  • Program Assistant

    4 weeks ago

    Niagara, Canada Niagara Region Full time

    **Division**: Chronic Disease & Injury Prevention **JOB SUMMARY**: Responsible to the program leadership this position will support staff to ensure the efficient functioning of the assigned division area. As a member of a multi-disciplinary team, the Program Assistant, Public Health provides administrative and technical support to assist in the delivery of...

  • Program Assistant, Emergency Medical Services

    1 week ago

    Niagara, Canada Niagara Region Full time

    **Division**: Emergency Services **About Us**: Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and...

  • Administrative Assistant, Tft

    4 days ago

    Niagara, Canada Niagara Health System Full time

    Reporting to the Director of Oncology and Palliative Care, the incumbent will provide confidential administrative support, establish and maintain credible and effective working relationships with internal and external contacts, executives, and management team members. Within the role, the incumbent will exercise good judgement and independence in the...

  • Project Management Office Assistant Co-op Student

    7 days ago

    Niagara, Canada E.S. Fox Limited Full time

    **ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...

  • Administrative Assistant Environmental Health

    4 weeks ago

    Niagara, Canada Niagara Region Full time

    **Division**: Environmental Health **Temporary Duration**: Approximate Duration: 6-12 months **About Us**: Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a...

  • Manager, Customer Service

    4 weeks ago

    Niagara Falls, Canada Graybar Full time

    **Job Brief**: To coordinate and supervise all customer service activities to achieve total customer satisfaction consistent with good business practices. Oversee administrative and clerical activities and assist with the resolution of branch-related service issues. Graybar Canada is looking for people with a desire to start a long-lasting career at one of...

  • Program Assistant

    5 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Chronic Disease & Injury Prevention **Temporary Duration**: Approximate Duration: 4-6 months **About Us**: Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the...