Admin Assistant

3 weeks ago

Ottawa, Canada John Howard Society of Ottawa Full time

**Location(s)**:Bell St. South, Ottawa

**Salary**:$21.08 per annum/hour

**Term**: February 15th to July 31st

**Employer**:John Howard Society of Ottawa

**Closing Date**:February 18th, 2024

**About the environment**:Employees at JHS Ottawa say the organizational culture is supportive, innovative, and focused on creating a caring environment for both clients, and staff. At JHS Ottawa, you will find an employer that celebrates the uniqueness of each of its staff members and is committed to promoting an engaging working culture where all employees are encouraged to live their strengths and realize their potential. JHS Ottawa will provide permanent new employees access to a benefit plan, four weeks vacation annually, a Defined Contribution Pension Plan after eligibility waiting period, and opportunities for continual learning and development.

**About who we support**:Our employees are supporting a diverse client group including youth and adults, all genders, from a wide cross section of social, ethnic, linguistic and cultural backgrounds who are representative of our broader community. We are accountable to the people we serve by providing the highest quality of service with integrity through the delivery of responsive, innovative and evidence-informed approaches.

**About the role**:We are seeking a Admin assistant who is willing to get immersed in all things Human Resources. Under the general direction of the department director, the admin will complete a range of HR tasks and duties including but not limited to recruitment, onboarding, HR administration. We are looking for someone that is analytical, detail-oriented, and is up for a dynamic environment This role is important because you will provide support and contribute to transforming JHS Ottawa’s people experience through Recruitment and Selection, reviewing data for key trends, and supporting employees.

**Qualifications**:
**Education**:

- College degree in administration or equivalent experience.

**Responsibilities**:

- Assist with the full recruitment cycle for internal/external postings from job requisitions to issuing employment contracts
- Setting up training in HR downloads, and CCDI, and ensuring training is completed
- Coordinate onboarding preparation and scheduling, and follow up as required
- Assist with the maintenance of a complete and accurate employee database
- Maintain and update HR documentation, databases, and files.
- Provide support to HR Lead and HR Director as required
- File audits
- Strong customer service approach and relationship-building skills
- Ability to effectively multi-task and shift priorities in a deadline-driven atmosphere
- Strong technical skills in Microsoft Office with an emphasis on SharePoint, PowerPoint, and Excel
- Excellent verbal and written communication skills

**You’re a fit with our organizational culture, if you mirror our values in the way you work**:

- You are committed to providing the highest quality of care for your clients, though responsive, innovative, and evidence-informed approaches.
- Driven by curiosity, you adapt to achieve the best results for clients/communities you serve.
- Celebrating the uniqueness and lived experience of every person is part of your nature, and this conviction creates a sense of belonging, safety, and better outcomes for all.
- As a leader, you lead in a way that helps employees live their strengths and reach their potential.
- Lead with compassion and care for others, and help JHS build a culture of listening, mutual support, and meaningful connections.
- We sincerely thank all applicants who express interest in JHS and this position
- only those selected for an interview will be contacted._

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