Junior Administrative Assistant

2 weeks ago

Ottawa, Canada Edwards Creative Law, LLP Full time

**About us**

Edwards Creative Law: Canada’s Entertainment Law Boutique. We are creative people - Entertainment Lawyers and Administrative Professionals - providing entertainment law services to Canada's creative industries.

Our work environment includes:

- Modern office setting
- Hybrid work options
- Casual work attire
- Regular social events

Required typing speed of 45-65 WPM or better. English language proficiency is essential; French language proficiency is an asset.

We are looking for individuals with the following abilities:

- Ability troubleshoot, make improvement suggestions and take initiative
- Ability to handle multiple areas of responsibility
- Ability to take direction, feedback and work in a team
- Ability to work independently and meet deadlines
- Ability to manage your own workflow and prioritize tasks

**Responsibilities**:
**General Office Administration**:

- Schedule meetings for Office Manager and lawyers
- Prepare agendas for upcoming meetings
- Coordinate incoming and outgoing packages & letter mail
- Save attachments (invoices, documents, etc.)
- Docket important client deadlines and reminders
- Action client and internal deadlines
- Print cheques
- Draft letters and agreements (template)
- Assist with Project Management
- Bring cheques to bank to deposit

**Data Management**:

- Maintain Admin Procedures Document
- Maintain Lawyer CLE Document
- Maintain Blog Tracking Document
- Run reports (for internal and external use)

**Lawyer Support**:

- Assist with lawyer association memberships
- Register lawyers up for CLE events
- Assist with preparation for lawyer events (PowerPoints, Business Cards, Leaflets, etc.)

**Research**:

- Perform research (ie: outside suppliers, new /existing software, industry events, etc.)

**Marketing Assistance**:

- Follow new clients on social media platforms and share content
- Assist with drafting bios for new clients
- Assist with creating new service pages (template)
- Assist with preparing client testimonials (template)
- Assist with adding new events to website (template)

**How to Apply**:

- Only those applicants who complete all of the above will be considered for an interview
- Only applicants currently in the Ottawa area should apply

**All applicants must submit**:

- A brief cover letter summarizing your relevant, skills, education and experience
- A resume
- Complete the required skills tests

**Salary**: $36,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: Hybrid remote in Ottawa, ON

Application deadline: 2023-02-28

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