Project Coordinator

4 weeks ago

Edmonton, Canada Waiward Industrial LP Full time

**Location**:Edmonton, Alberta

**Position**:Regular / Full Time

**Positions Available**:1

**Reports to**:Director, Construction and Maintenance

Waiward is a respected construction and maintenance service provider that operates one of Canada’s largest fabrication shops based out of Edmonton, Alberta. Our mission is To Be Your Trusted Partner which ensures we act with integrity in all that we do. Through planned growth and development, we have kept our commitment to provide our customers with an unsurpassed level of service. Waiward’s historical and future success is grounded in our collective commitment to our core values.

At Waiward, we believe a diverse and inclusive workplace is the key to unlocking the full potential of our people. It is essential to build a team that represents the communities and clients we are serving. We attract, hire, and develop people of all backgrounds and ensure fairness and inclusion within our hiring processes. We believe in investing in people based on their expertise, capabilities, aspirations, and performance despite their race, religion, gender identity, sexual orientation, and beliefs.

As a leader in our industry, we believe diversity and inclusion strengthen our team and are committed to making sustainable progress in our company and the communities and clients we serve. With the support of our leadership team and peers, our people are encouraged to share their perspectives.

**Job Purpose**

The Project Coordinator is responsible for the accurate and timely completion of a variety of administrative tasks required to support the needs of the project teams, vendors and subcontractors. The position requires a strong team player with excellent communication, organizational and planning skills with initiative and the ability to work independently and manage multiple deadlines.

**Responsibilities**
- Displays a commitment to Waiward’s incident-free vision, values, and culture;
- Solicits assignments from the project manager regularly to ensure proper work distribution;
- Participates in project kick-off meetings, helping to ensure that all Waiward departments are aware of project requirements and have input to the successful execution of the project and that all records of meetings are maintained;
- Sets-up and maintain project management files in accordance with departmental standards.
- Prepares, maintains, updates project schedules in conjunction with drafting & production department scheduling;
- Trouble shoots day to day project issues as directed by the Project Manager or Sponsor;
- Attends production and/or coordination meetings;
- Compiles data, manages, maintains, and approves project invoicing process on a timely basis;
- Compiles data and information for historical statistical database, specifically client data and subcontract vendor data;
- Performs estimating duties as requested;
- Contributes to subcontract vendor management as requested:

- Budget development in line with corporate goals;
- Scope listing and control;
- PO creation and change management;
- Schedule adherence;
- Information transfer and control;
- When applicable, audits unit price categories:

- Advise Drafting of corrections. Drafting will not update drawings;
- Correct unit price categories in IMS;
- Track net cost differential per division before and after audit;
- Coordinate material categories between estimators and drafting;
- Provide Unit Price Category training for data control and drafting departments.
- Assists team estimators with bid preparation, including Material take-off entries**;**:

- Other duties as assigned by the Project Team.

**Qualifications**
- Minimum of 2+ years of relevant work experience or combination of work experience and post secondary education;
- Post Secondary training and/or Industry specific trade training working towards a P. Eng, CET, PMP or Journeyperson Trade Certification designation would be considered an asset;
- Experience working directly with Project Management software (i.e SAP, Primavera, Procore etc.);
- Excellent written and verbal communication skills;
- Very strong analytical, attention to detail and problem solving skills;
- Exceptional organization and time management skills;
- Advanced Excel and spreadsheet skills;
- Ability to work cooperatively and collaboratively with all levels of employees, management and external relationships.

**Working Conditions**

The job may require the incumbent to walk stairs; be outside in inclement weather (slippery surfaces and cold); carrying objects, driving and being exposed to normal office routines.

**Physical Requirements**

The incumbent is required to have close visual acuity to perform an activity such as: viewing a computer terminal for extended periods of time; and extensive reading. The incumbent is also required to stand and sit for extended periods of time.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- 8

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