Administrative Assistant

3 weeks ago

Markham, Canada WSP Full time

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**MARKHAM**:
We are a global leader in the Earth and Environment sector, made stronger with the recent acquisition of Golder. Globally headquartered in Montreal, where it all began, we proudly serve communities from coast to coast and beyond. With Golder now part of our WSP team, we have over 14,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change.

As part of the team, you will have access to an unparalleled network of resources, expertise, and endless opportunities to collaborate on exciting projects with diverse teammates from marine biologists to geophysicists to geotechnical engineers and more.

**The Opportunity**:
Example: You’ll be part of our growing team, using your skills as an Engineer to design and partner on major Infrastructure projects in Canada.

***:
**Why WSP?**:

- We value and are committed to upholding a culture of **Inclusion **and **Belonging**:

- Our **Flexible Work Policy** - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A **Canadian **success story - we're **proud **to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance **the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your **ideas and trying **new **things.
- A phenomenal **collaborative **culture and a workforce filled with genuinely **good people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAre**WSP**

**A day in the life**:

- You’ll work on general office administration and office management duties including liaising with landlord and internal facilities team to ensure smooth operation of the office
- You’ll prioritize document control including word processing and formatting for proposals, reports, and contracts
- You’ll assist in the administration of contract-based documentation such as addenda, bids requests, certificates for payment, change orders, and certificates of substantial performance;
- You’ll prepare project documentation (e.g. project opening forms, budget updates, etc.) and liaise with Project Managers and Accounting departments, as appropriate to facilitate project start-up and revisions;
- You’ll use our project management opportunity tracking system to open projects and input opportunities
- You’ll support marketing and proposal initiatives, including research for proposals and content creation.
- You’ll ensure regular (annual, quarterly, etc.) updates to core documentation (e.g. Curriculum Vitae), track and manage team documentation (e.g. protocols, digital resources) are undertaken efficiently to assist in productivity and office performance;
- You’ll be responsible for reception duties which includes answering phone calls, greeting visitors, handling incoming and outgoing mail, couriers, etc.
- You’ll work on other duties as assigned.

**What you'll bring to WSP...**:

- Post-secondary education, or relevant previous experience in Administration or Marketing;
- Demonstrated experience in a large organization is a strong asset;
- Competencies Adobe Acrobat will be considered an asset;
- A

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