Administrative Assistant

3 weeks ago

Markham, Canada Health For all FHT Full time

Admin Support for FHT Leadership
- Provide support to Executive Director, FHT Board Chair and Physician Leads at Health for All FHT
- Duties include calendar management, minute taking, filing
- Provide support to the Board Chair; schedules and arranges meetings, sets agendas, distributes materials
- Assists in the development and production of internal communications and public relations materials
- Actively participates in staff, team and committee meetings as appropriate
- Coordinate and schedule events e.g. Holiday party, QI celebrations, Research Days, Global Health Lunches (including booking venue, ordering food, purchase of awards)

Finance Administration
- Assist with financial administrative duties including payroll management, benefits, vacation schedules
- Bookkeeping support the FHT, FHO and Markham Family Medicine Teaching Unit
- Using bookkeeping databases, spreadsheets and software
- Posting financial transactions in database
- Receiving and recording vouchers and cheques
- Checking for accuracy in reports, figures and postings
- Reconciling and reporting any discrepancies found in the records
- Interacting with leadership and vendors

Human Resources
- Assist with recruitment and onboarding of new staff
- Monitor team members’ vacation; work with Executive Director to ensure coverage and re-arrange duties of team members during vacation planning and absences
- Assist with administration and tracking of employee training
- Continually upgrading skills, abilities and knowledge to meet the demands of the position
- Demonstrate a commitment to the vision, mission and objectives of the FHT
- Maintain confidentiality of all data and information
- Other administrative duties as assigned

Skills/Abilities
- Demonstrated ability to work with a team, work independently and work within a community practice setting
- Exhibit an ability to be open, share ideas and be non-judgmental
- Contribute continuous improvement ideas
- Experience with and knowledge of electronic medical record
- Desire and ability to update knowledge and skills through various means including technology-based opportunities, courses, workshops and conferences
- Ability to deal with multiple requests, calls and prioritize tasks and complete by assigned timeline
- High degree of accuracy and attention to detail
- Proven participatory work style; ability to work independently and with a team (e.g. ability to work effectively with all members of the health care team
- Proficient in the use of the computer programs, particularly Telus PSS, Microsoft Office, Quickbooks

Education/Experience
- At least 3 years of work experience in an administrative position, preferably in a health care organization
- A diploma or certificate in Office/Business Administration or equivalent experience
- Excellent customer service skills
- Excellent information technology skill including a working knowledge of Microsoft Office and QuickBooks
- Experience working with an electronic data system for booking, billing, scheduling
- Excellent written and verbal communication skills
- Excellent interpersonal, communication and organizational skills
- Positive attitude, good judgment skills, articulate, diplomatic, team player
- Ability to maintain information in confidence and respect sensitive information

**Salary**: $20.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Ability to Commute:

- Markham, ON L6B 0T1 (required)

Ability to Relocate:

- Markham, ON L6B 0T1: Relocate before starting work (required)

Work Location: In person

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