Medical Office Administrator

2 weeks ago

Westmount, Canada Cosmetic Surgery Montreal Full time

**About us**

Our cosmetic surgery office is dedicated to providing our patients with the highest quality aesthetic treatments and services. We specialize in various surgical and non-surgical procedures, including facelifts, breast augmentation, liposuction, rhinoplasty, and injectables such as Dysport, Botox and dermal fillers. Our goal is to ensure our patients feel comfortable, informed, and supported throughout their treatment journey.

We are seeking a Medical Office Administrator to join us. In this role, you will play a critical part in maintaining our medical office's efficiency. Your responsibilities will include organizing and maintaining lab records, scheduling appointments, and answering phone calls. We are seeking a detail-oriented individual who thrives in a fast-paced medical office environment.

As our Office Administrator, your responsibilities will be diverse and vital to our daily operations. You will be responsible for the following:
**Document Preparation & Management**:

- Locate and attach relevant files to incoming correspondence requiring replies.
- Establish and maintain both paper and electronic filing systems for records, correspondence, and other material.

**Customer Service**:

- Answer telephone calls in both French and English, provide information, take messages, transfer calls, and book patients' appointments.
- Greet visitors, handle their inquiries and payment, and ensure a welcoming environment.

**Meeting Coordination**:

- Maintain scheduling and event calendars.
- Schedule and confirm appointments with patients and supervisors.
- Contact hospitals for surgery space and ensure all necessary documents are submitted.

**Office & Inventory**:

- Keep the office clean and organized at all times.
- Check mail and organize incoming items.
- Order necessary supplies and materials and check on their arrival.

**Skills & Requirements**:

- Bilingual; must be able to Write and Speak fluently in **French** and **English**:

- Proficient in word, excel and Google Calendar
- Ability to multi-task

**IMPORTANT NOTES**:
**Our Location**:Our office does not offer parking, we are near Atwater metro.
**Address**:Cosmetic Surgery Montreal, 4055 Saint-Catherine St W #100, Westmount, QC H3Z 3J8, Canada
**Upon completion of the training period, this position will transition to a full-time role.**
**Compensation for this position is commensurate with experience.**

**Job Types**: Full-time, Permanent

**Salary**: $22.00-$25.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

**Language**:

- French (required)

Work Location: One location

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