Office Administration and Recruitment Coordinator

2 weeks ago


Vancouver, Canada Believeco:Partners Full time

**Responsibilities will include**:
**Office Administration**:

- Cover reception desk, including answering phone calls in a professional manner, and directing calls to the appropriate staff member
- Coordinate departmental programs, such as meetings, special projects, and events
- Arrange travel for key personnel in an economical and timely fashion
- Support the hybrid workplace model by helping to coordinate office seating arrangements for business units and assign desks, access cards, phones, and other assets as necessary
- Management of office related vendors
- Monitor and maintain office supplies inventory, including the coordination with IT on office equipment
- Provide support on ad-hoc projects as required

**Recruitment Coordinator**:

- Collaborate with the recruiting team to set up interviews and interviewing de-brief meetings
- Assist to bridge the effort between the recruiting process and the new hire process - may include setting up onboarding meetings.
- Work with the People Teams to ensure that all appropriate new hire documents are completed

**We’re looking for someone with**:

- 3+ years of office management experience, previous recruitment coordination experience would be an asset.
- Strong time management skills, highly organized and strong attention to detail with an interest in recruitment would be ideal.
- An innate drive to help others succeed, high integrity, and generosity in sharing your skills and knowledge with your team.
- Intermediate Computer Skills in Microsoft Office (Word, Outlook, Excel, and PowerPoint) and shared calendar software such as Calendly
- Self-motivated and resourceful

**We are Believeco:Partners**

Believeco:Partners is an independent owner, operator and builder of the foremost partner-led marketing, communications, and engagement agencies. Made up of Believeco, our full-service marketing agency, Argyle our public relations and advisory engagement agency and Castlemain, our Indigenous advisory firm. With over 300 people, across seven offices, in 6 provinces and 2 countries, our goal is to be one of North America’s largest and most acclaimed full-service agencies.

**An equitable employer**:
Believeco:Partners is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Believeco:Partners will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.



  • Vancouver, Canada Believeco:Partners Full time

    Salary: **Responsibilities will include**: **Office Administration**: - Cover reception desk, including answering phone calls in a professional manner, and directing calls to the appropriate staff member - Coordinate departmental programs, such as meetings, special projects, and events - Arrange travel for key personnel in an economical and timely fashion -...


  • Vancouver, Canada Portable Electric Full time

    **Job Title**: Office and Recruitment Coordinator **Position Type**: Full Time, Permanent **At Portable Electric, we believe in a future without fossil-fueled generators. We believe the future is electric.** We are a Vancouver-based cleantech equipment manufacturer, connecting teams to clean power all over the globe. PE designs, builds, rents and sells...


  • Vancouver, Canada BLACKBIRD SECURITY INC. Full time

    Blackbird is a quickly growing company and has built a reputation for excellence by setting the standards for superior performance and excellent customer service. We are looking to hire a **Recruiting Coordinator **that will help us continue to build and grow our teams! This is a critical and pivotal role in our development as a growing company, one that...


  • Vancouver, Canada BLACKBIRD SECURITY INC. Full time

    Blackbird is a quickly growing company and has built a reputation for excellence by setting the standards for superior performance and excellent customer service. We are looking to hire a **Recruiting Coordinator **that will help us continue to build and grow our teams! This is a critical and pivotal role in our development as a growing company, one that...


  • Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Administration Coordinator to support the growth and operation of our organization. The Administration Coordinator contributes to the...


  • Vancouver, Canada IREN Full time

    We are currently looking for a Recruitment Coordinator to join our team in Vancouver! This temporary position will be on a 3-month basis and Hybrid with the need to be in our Downtown office Tuesday - Thursday. The Recruitment Coordinator will contribute towards the effective establishment of recruitment processes by providing high performance and detailed...


  • Metro Vancouver Regional District, Canada First Nations Health Authority Full time

    **FNHA Overview**: **About us** The First Nations Health Authority is a diverse and transformational health organization of professional, innovative, and dedicated team members and leaders. The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health...


  • Vancouver, Canada Vancity Full time

    **The Role: Recruitment Coordinator** **About the Job** Are you energized by connecting with new people? Do you enjoy working in a fast-paced team environment where you thrive on supporting multiple people and priorities in your role? Vancity is seeking a Recruitment Coordinator to provide administrative support to Vancity’s team of recruiters and to...


  • North Vancouver, Canada Novarc Technologies Inc Full time

    **Join us on the journey to help build the world using applied robotics and AI!** Novarc Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicenter of innovation and global...


  • Vancouver, British Columbia, Canada Closer Recruitment Full time

    Closer Recruitment is a purpose-driven recruitment start-up specializing in healthcare. Our mission is to improve the lives of healthcare professionals and patients by providing expert recruitment consulting services and successfully placing healthcare professionals to help organizations serve their communities.">As a Recruitment Coordinator, you will be...


  • Vancouver, British Columbia, Canada Impact Recruitment Full time

    **Company Overview**\We are a leading recruitment agency in North America, specializing in connecting top-tier talent with exceptional organizations. Our team is passionate about helping diverse individuals find meaningful employment opportunities that align with their skills and interests.**Job Summary**\We are seeking an experienced Administrative...


  • Vancouver, Canada Emily Carr University of Art + Design Full time

    **Job Title** - Graduate Recruitment + Admissions Coordinator**Permanent Full-Time Excluded Position** **8:30am to 4:30pm / Monday to Friday** **Grade 7 ($66,984 to $89,312 per annum)** Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited,...


  • Vancouver, Canada Global Relay Full time

    **Who we are**: For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their...


  • Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    **Responsibilities**: - **Office Administration**: - Oversees and manages daily office operations, including scheduling meetings, coordinating travel, and organizing documents. - Implements and reviews office procedures to enhance efficiency and ensure compliance. - **Data and Records Management**: - Maintains and updates office records, databases, and...

  • Office Administrator

    2 weeks ago


    Vancouver, Canada BlockCare Inc Full time

    Coordinate and oversee all office activities - Ensure adherence to relevant company procedures and policies - Oversee the members of the administrative team and coordinate their activities - Make travel arrangements for the senior managers - Handle phone calls and all related correspondence - Provide assistance with different budgeting and bookkeeping...


  • Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    **Job Summary**: **Responsibilities**: - Oversee and coordinate office administrative procedures tailored to the needs of Quantum Tutoring Services Ltd. - Establish work priorities, delegate tasks to office support staff, and ensure compliance with deadlines and procedures aligned with the company's educational focus. - Manage administrative activities...


  • Vancouver, Canada COBS Bread Full time

    Great Place to Work Certified **Office and Administrative Coordinator** Reports to: Financial Controller Location: Vancouver, BC Annual Salary: $46,000 to $48,000 depending on experience We are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown...

  • Recruitment Associate

    3 weeks ago


    Vancouver, Canada Horizon Recruitment Inc. Full time

    Horizon Recruitment is growing our team of highly driven recruitment professionals in Vancouver. We are currently searching for a highly motivated Recruitment Associate who will join our Supply Chain Division to expand our market presence. Horizon has the look and feel of a boutique firm and the financial stability and growth potential of a much larger...


  • Vancouver, Canada Fintel Connect Full time

    Fintel Connect is an award-winning, fast-growing fintech company that is looking for an enterprising and collaborative team player to join our HR team. **What we offer** - Competitive base salary - Comprehensive health and wellness benefits - Demonstrated work/life balance - 5 Paid personal days - Paid volunteer hours - Half days off on Friday in the...


  • Vancouver, Canada Providence Healthcare Full time

    **Article Flag: Mandatory Vaccination Please Note**: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...