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Program Support Trainee

3 months ago

Toronto, Canada City of Toronto Full time

**Job ID**: 44903

**Job Category**:Administrative

**Division & Section**:Parks, Forestry & Recreation, PFR CPDD Capital Proj Design & Delivery

**Work Location**:Metro Hall, 55 John Street

**Job Type & Duration**:Full-time, Temporary Vacancy (4 months)

**Hourly Rate**:$19.13 - $20.97

**Shift Information**: Monday to Friday, 35 Hours Per Week

**Affiliation**: L79 Full-time

**Number of Positions Open**: 1

**Posting Period**: 04-Mar-2024 to 18-Mar-2024

**Please Note**: The applicant pool from this job posting may be used for similar summer job opportunities in various divisions.

**Major Responsibilities**:
The Program Support Trainee will assist divisional staff with general office duties as it relates to the program area. Duties could include the following:

- Assists with various divisional programs and office functions.
- Assists with collecting data and assembling information packages for various projects/assignments/operations.
- Locates, searches, records, photographs, inputs data, field notes, sketches, etc.
- Travels to various locations and/or attends special events with staff to distribute and provide information and answer general questions.
- Assists with packing, delivering, setting up displays, equipment, supplies, etc.
- Provides information, documents requests/findings for information and directs inquiries to appropriate staff to answer questions/handle requests.

**Key Qualifications**:

- Post-secondary education in a discipline pertinent to the job function (i.e. business, marketing, research, architecture, design, interior design, real estate, project management, industrial engineering or other relevant field), or an approved combination of education and experience.
- Experience working in a professional office environment providing administrative support & maintaining accurate records.

**You must also have**:

- Excellent communication and interpersonal skills with the ability to maintain cooperative working relationships with staff, clients, and the public.
- Good organizational and problem-solving skills.
- Ability to work under time constraints and meet deadlines.
- Ability to work independently and cooperatively within a team setting.
- Strong interpersonal skills with the ability to communicate effectively.
- It is an asset to have intermediate or advanced knowledge in SharePoint, Excel, and Word.
- It is an asset of knowledge in project management methodologies and Lean Six Sigma.

**Equity, Diversity and Inclusion**

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

**Accommodation