Office Manager
2 days ago
Stinson Design has experienced unprecedented growth in recent years, reflected in our ongoing evolution from a presentation agency to an integrated visual communications consultancy. Whether it's a monthly presentation or a corporate template or a full-scale event, we help clients tell impactful stories that inspire action, equipping them with premium on-brand materials and business tools to do so. Our experience has breadth, but our knowledge runs deep—all thanks to a diverse, multi-talented team. We strive to build a culture of excellence, growth, and creativity to deliver best-in-class work to all our clients, everywhere, every day.
WHO YOU ARE.
You are an experienced Office Manager who likes to look after details and has experience supporting the daily operations of a vibrant business to ensure that it runs smoothly and efficiently. You will support a team of professionals to complete a range of administrative duties in different departments. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
WHAT YOU WILL DO:
- Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
- Coordinate and plan for office services, such as accommodation, equipment, office snacks supplies, and booking travel arrangements for employees
- Managing and stocking all snacks and office supplies
- Maintaining the office, and leading renovation projects
- Ensuring workplace safety by upholding health and safety policies, standards, and procedures
- Tracking inventory information and spending; and reporting it to the CEO monthly
- Keeping important information, trackers and documents organized and up to date
- Leading monthly team meetings
- Assisting the HR team with onboarding new hires and health and safety compliance
- Planning company-wide events such as team offsites, office lunches, staff appreciation events, socials and critical client meetings
- Miscellaneous administrative tasks as needed
- Be our go-to person that is trustworthy, flexible, and a true team player
WHAT YOU BRING:
- 2+ year of progressive experience as a reception, front desk, or office manager
- Outstanding communication, interpersonal abilities, and office management skills
- Excellent organizational, multitasking, and relationship-building skills
- Ability to work well under pressure
- Ability to conduct research and create reports or presentations
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software
- Strong attention to detail
- Bachelor's degree or equivalent
In accordance with Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Stinson's policies on accommodation, a request for accommodation will be accepted as a part of Stinson's hiring process.
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