Office Manager

6 months ago

Edmonton, Canada CDI Spaces Full time

Are you an organizational virtuoso with a passion for creating a harmonious work environment? Are you the kind of person who thrives on keeping things running smoothly behind the scenes? If so, we have the perfect opportunity for you CDI Spaces is seeking an Office Manager to join our dynamic team and be the driving force behind our office operations.

CDI Spaces is a company dedicated to _Creating Spaces and Transforming Lives_. With a focus on innovation and excellence, we strive to deliver exceptional products and services to our clients. Our team is comprised of talented professionals who are passionate about what they do and are driven to make a positive impact in the world.

As our Office Manager, you will play a crucial role in maintaining a well-organized and efficient office environment. Your **responsibilities will include**:

- Oversee office management systems for 4 offices (processes, building/office maintenance, supplies, etc.)
- IT/MSP Management: Managing for coordination of internal and 3rd party IT, including weekly meetings, ticket reviews, and coordination of IT projects
- Commercial Insurance: In charge of all insurances for the businesses including annual renewals, placing policies for projects, certificate requests, starting claims for any accidents or jobsite issues.
- Leadership of the admin team: having daily and weekly meetings, ensuring KPI's and priorities' are set, coaching of the team.
- Accounting: Annual budget creation for allocation overheads, monitoring spends, and coordinating and leading monthly overhead reviews.
- Reporting: Pulling and creating reports for executive management team, including GP review per division, profit centers, ect.
- Other duties as assigned.

**Skills**:

- Loves technology, especially MS Office and Sharepoint.
- Ability to manage and prioritize a heavy workload as efficiently as possible
- Ability to manage and maintain office system across multiple offices
- Ability to multi-task and adapt to change
- Ability to be proactive and anticipate future needs
- Proven ability to problem solve in a timely manner
- Strong customer service skills
- Attention to detail
- Excellent verbal and written communication

**Required Attributes and Skills**:

- 2+ years Post Secondary preferred.
- Highschool required.
- 3-5 years as an Office Manager or Executive Assistant.
- 2+ Years of managerial experience.
- Experience in construction an asset.
- Knowledge of commercial insurance would be an asset.
- Knowledge of creating and overseeing budget spend would be an asset.

**Qualities and Attributes**
- Punctual, never misses an appointment, strong emphasis on organization and detail.
- Passionate at producing consistent high-quality work
- Focused at achieving excellent end results
- Committed to achieving personal potential and growth
- Team player - ready and willing to go above and beyond to support others on the team
- A can-do person - you are always looking for solutions.
- Glass half full - you see the positive side of life and think the best about others.
- Results-oriented - you love getting things done and crossing things off your list.
- Detail orientated - people come to you to proofread things and organize parties.
- Self-starter - you are accountable for your work and take pride in delivering quality work every single day.

**What you can expect from us**
- Competitive salary - Based on experience, skills, and education.
- Support for work-life balance - 3 weeks vacation, birthday flex day, and performance-based earned time off.
- Core Health Benefits - 100% employer-paid health and dental coverage, and additional funds for flex spending accounts.
- Longevity Rewards - You are an important part of the team, and we value long-term commitment and contributions. We recognize your loyalty and service at key milestones with a gift, pre-paid gift card, or RRSP contribution.
- Tailor-fit workspace - We outfit your workspace with tailor-fit furniture solutions to make your work-life comfortable and enjoyable.
- Inclusive and family-oriented work environment - You will build meaningful relationships with people who genuinely want to help you succeed.

Working with the team at CDI Spaces is fun, productive, and challenging in all the right ways. We have a great work environment with smart and friendly colleagues, celebratory lunches, and a fantastic space with the latest innovative furniture solutions and trendy space design to foster connection, collaboration, and creativity. After all, designing and building spaces is what we do. Let’s do great things together; please apply

A little more information about our brands:
Truspace is a corporate interior design and build firm. With its head office located in Edmonton, Truspace provides award-winning interior office design-build services in Vancouver, Calgary, Edmonton, and Toronto. We combine creative design practices with an established process to deliver sophisticated environments that have the power to

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