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Payroll & Systems Specialist
5 months ago
**The Role**:
As **Payroll & Systems Specialist**, you are responsible for administering and delivering payroll, benefits programs, leaves of absence, terminations, new hires, accounts reconciliation, payroll year-end, audits, and related activities for approximately 400 employees. You are also responsible for the maintenance of accurate employee electronic data through sound system administration practices. This role reports to the Manager, Human Resources. In this role, you will be responsible for:
- Processing biweekly and monthly payrolls timely and accurately for hourly and/or salaried employees, including reviewing and processing exceptional transactions (i.e. overtime, retro payments, leave payments)
- Working with the team to ensure peer reviews and quality checks occur on all payroll related transactions
- Administering and maintaining employee documentation related to pension and benefits, including enrollments, changes and terminations
- Reviewing and reconciling third party vendor billings on a monthly basis (i.e. benefits premiums, pension contributions, etc.)
- Maintaining and reconciling year-to-date information and processing of year end payroll transactions
- Preparing and reconciling all payroll reports, including journal entries, cost centre information, time and attendance, etc. to ensure correct internal reporting
- Responding to employee and manager payroll, benefits and systems inquiries
- Working with system vendor to identify and resolve system and payroll related issues to ensure the ongoing effectiveness of the system
- Managing administration of system security roles and rights within standard protocols
- Partnering with members of the team to update and maintain process documentation ensuring the effective and accurate administration of payroll, benefits and human resources systems
- Recommending the implementation of new or enhanced functionality to continue to leverage the system resources to meet the human resource needs of the organization
- Maintaining and updating dashboards for the reporting of HR related information through regular and recurring reporting mechanisms (i.e. monthly report)
- Developing and producing standard and ad-hoc reports that assist the organization with effective and efficient management of employee information
**Job status**: Contract -16 months
**Work status**: Full time in office or hybrid work arrangements are available
**Location**: Must live in Ontario to perform this role
**Qualifications**:
- Post-secondary education in a business related discipline (human resources, information technology, information systems, finance) or equivalent experience
- 3 to 5 years’ experience in payroll and benefits administration; proven experience in payroll processing cycle, including year-end
- 3 to 5 years’ experience in managing electronic data in an HRIS environment (UKG’s UKG Pro preferred)
- Experience producing reports for an HRIS system
- Proficient in the use of Microsoft products and business intelligence reporting utilities
- Payroll Compliance Practitioner (PCP) certification
- Member of the International Association for Human Resource Information Management (IHRIM), an asset
**Key Competencies**:
- **Attention to detail -** The ability to be conscientious, consistent, accurate, and thorough
- **Analytical thinking** - Interprets, links and analyses information and situations by breaking them down into component parts, and identifying patterns, connections and underlying issues.
- **Initiative **- Identifies and deals with situations and issues proactively and persistently, seizing opportunities that arise.
- **Information gathering & processing **- Locating and collecting data from appropriate sources and analyzing it to prepare meaningful and concise reports that summarize the information.
- **Critical judgment, decision making, & problem solving **- Uses critical judgment to make decisions and solve problems involving varied levels of complexity, ambiguity, and risk
- **HR & OD: Payroll -** Ensures employee’s pay is processed accurately and on time each pay period.
**Background**:
As an agency of the Government of Ontario, Agricorp works with partners to contribute to a vibrant and sustainable agriculture industry. With more than 300 employees serving more than 47,000 producers province-wide, Agricorp delivers programs that help producers manage risk and remain financially secure. The agency was established in 1997 by the provincial government under the authority of the _AgriCorp Act, 1996_.
Agricorp delivers a variety of programs and payments on behalf of the federal and provincial governments, including AgriStability, Farm Business Registration and Production Insurance. Please see the full list of programs for more information.
We thank all applicants for their interest; however, only those selected for an interview will be contacted directly.
