Administrative Assistant

1 week ago

Toronto, Canada Centre for Addiction and Mental Health Full time

Job Number: 928758

Category: Administrative and Clerical Support

Positions Available: 1

Years Experience Required: 3

Location: Toronto, Ontario

Posted Date: Feb 8, 2024

EMPLOYMENT OPPORTUNITY

**Administrative Assistant**
**9-8-8, Outreach, Virtual Mental Health and ECHO**

**Position Description**
The Centre for Addiction and Mental Health (CAMH) is currently seeking a full-time, contract (12 months) Administrative Assistant for the 9-8-8, Outreach, Virtual Mental Health and ECHO portfolio within the Acute Care Program. Reporting to the Senior Director, 9-8-8 and working closely with the Chief Medical Officer, 9-8-8, and other managers within this service portfolio, this position will provide administrative and clerical support to ensure the smooth and effective operations of the department.
- Key Accountabilities_
- Providing support to Chief Medical Officer and Senior Director for administrative tasks (eg: scheduling, meeting support, expense reconciliation, budgeting, scheduling travel, ordering supplies)
- Respond to inquiries, concerns and messages on the Chief Medical Officer and Senior Director’s behalf
- Support day-to-day operations, ensuring consistency with CAMH administrative processes and requirements
- Preparation of confidential letters, briefing notes, reports, manuscripts, and presentations for both internal and external stakeholders.
- Assisting the Chief Medical Officer and Senior Director on numerous initiatives with various documents, many of which will be confidential and sensitive in nature
- Liaising with other programs and departments within CAMH such as, Finance, IMG, Procurement, and Human Resources, and external agencies as required
- Assisting with budget planning process and expense reconciliation
- Assisting the maintenance of statistical and financial records and reports and reconciliation of invoices including maintenance of document files and databases, ensuring confidentiality
- Developing and implementing departmental processes, templates, forms and reports for projects as needed
- Onboarding new staff
- Drafting, compiling, proofreading and formatting necessary documents and communication
- Planning, scheduling and facilitating regular meetings, events and communications
- Supporting IT functionality within meetings (e.g. Zoom or Webex support)
- Other appropriate tasks as requested

**Qualifications**

**Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.**

**Please Note**: This full-time, contract (12 months) position is NOT part of any bargaining unit

**Salary Range**: Competitive salary and benefits

**CAMH is a Tobacco-Free Organization.**

**CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee, you will be expected to actively support CAMH’s teaching and research activities, in addition to supporting the clinical work of the hospital.**

**At CAMH, we strive to be an equitable and inclusive employer. Our commitment to equity is grounded in an institution-wide commitment to achieving a working, teaching, and learning environment that is free of discrimination and harassment.**

**We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please inform us if you require accommodations during the interview process.

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