Administrative Assistant

3 days ago

Toronto, Canada SMART Local 285 Full time

'''Duties'''
We are seeking an organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks to assist in the smooth functioning of our organization.

**Responsibilities**:

- Perform data entry and maintain accurate records
- Assist with proofreading and editing documents
- File and organize documents, both physical and digital
- Answer phone calls in a positive, professional manner and direct them to the appropriate person
- Provide excellent member support and address inquiries or concerns - Accepting payments by phone and in-person
- Assist with scheduling appointments and managing calendars
- Coordinate meetings, conferences, and travel arrangements
- Assist in preparing reports and correspondence - Assist with small projects as required by other administrative support (i.e. labels, bulk mailing, filing, etc. - Maintaining mail machine for external mail, preparing packages for courier pickup - Assist in event planning
- Maintain a clean, safe, fully stocked, and well-organized office area, including kitchen supplies as needed - Report to Business Manager/Financial Secretary and Office Manager
- Strong data entry skills with attention to detail - Previous experience in an office environment is considered an asset.
- Excellent organizational and time management abilities
- Above average written and verbal communication skills
- Familiarity with phone systems and ability to handle multiple phone lines
- Ability to work independently and as a team - Must exhibit a professional and polished telephone manner

If you are a motivated individual with strong administrative skills, we would love to hear from you.

All resumes must be received no later than February, 23rd, 2024.

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

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