Executive Assistant Iii

3 weeks ago

London, Canada London Health Sciences Centre Full time

**Posting Period**:
Open: May 21, 2024

Deadline: June 4, 2024

Non-Union

**Job Summary**:
**Who We are**

At London Health Sciences Centre we are the heart of a healthy community. Together we work to shape the future of health. Home to Victoria Hospital, University Hospital and Children’s Hospital, LHSC is one of Canada’s largest acute teaching hospitals that prides itself on collaborating with patients and system partners to deliver excellent care experiences and outcomes, educating the health care providers of tomorrow and advancing new discoveries and innovations that optimize the health and well-being of those we serve. Patients are at the centre of everything we do. Guided by compassion, teamwork, curiosity and accountability, we are a progressive workplace that lives its mission, vision and values while dedicated to providing a safe and healthy work environment that inspires respect for all individuals, collaboration and teamwork.

**Area of Assignment: Corporate Medical Executive**

The Executive Assistant III (EA III) will be responsible for providing executive administrative support to the Corporate Medical Executive.The EA III will be highly organized to prioritize external responsiveness, discernment and diplomacy to effectively and efficiently maintain the Executive’s office. The scope and size of this role is greater than that of the Executive Assistant II and this individual will be detail oriented with prior experience in the financial industry considered an asset. Responsibilities include screening and handling of calls and visitors, preparing and typing correspondence, coordinating administrative details related to the planning of the highest level of executive committee meetings and conferences, preparing, proofreading and distributing materials to the CEOs Office for Board meetings. This position will liaise closely with the Office of the President & CEO as well as with regional, provincial and international partners which will require a keen understanding of the mandates/importance of government and partner relationships. This position will act as a resource to executive administrative partners.

**What We Offer**:

- Hours of Work: 37.5 hours per week
- Rate of Pay: $38.21 - $47.76 per hour
- Health and Dental Benefits and Pension Plan (HOOPP)
- Career development and training opportunities
- Employee Wellness Initiatives

**Qualifications**:
**Who You Are**:

- You are self-aware of own assumptions, values, strengths and limitations
- You manage and develop self while modeling qualities such as curiosity, honesty, integrity, resilience, and confidence
- You are learning agile and have a learning orientation toward mistakes
- You achieve results and thrive in a fast -paced, high change environment
- You contribute to an environment of collaboration, cooperation, connections, partnerships and networks
- Successful completion of two-year Diploma in Medical, Executive or Office Administration, or equivalent as acceptable by the Hospital; Undergraduate degree preferred
- Minimum five (5) years of relevant, recent Executive Assistant experience, preferably in a Health Care setting
- Demonstrated computer skills including Microsoft Office (Word, Excel, PowerPoint, OneNote), PeopleSoft, WorkBrain, and Internet/Intranet and basic knowledge of Visio
- Demonstrated ability for effective listening, recording confidential meetings and transcribing minutes for review and distribution or past experience in corporate minute taking for legal record or other compliance mechanisms
- Demonstrated ability to organize schedules including the evaluation & reprioritization of schedules when unexpected priorities arise and independently follow-up on action items, maintain calendars, coordinate travel arrangements and expense reports, maintain files, and prepare correspondence and other presentation materials
- Demonstrated ability to maintain confidentiality and demonstrate sound judgement regarding sensitive matters
- Demonstrated strong attention to detail and ability to process information with high levels of accuracy
- Demonstrated well-developed service-based interpersonal and communication skills, in person, in writing and by phone
- Demonstrated proficiency in problem solving and decision making
- Demonstrated ability to work independently, accurately and in a well-organized manner using project management skills
- Demonstrated ability to organize work environment and respect deadlines while maintaining flexibility and adaptability to change
- Demonstrated ability to attend work on a regular basis

**Immunization Requirements**:
Before beginning employment at LHSC, all new hires will be required to:

- Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;
- Provide documentation of the Tuberculosis skin testing (two step);
- Provide proof of Health Canada-approved COVID-19 vaccination refl

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