Office Manager

3 weeks ago

Montréal, Canada HVS Full time

**JOB OVERVIEW**:
This individual must be an organized self-starter who will be proactive in assuming responsibilities on behalf of the Senior Managing Partner, offering assistance wherever possible. His/Her role will offer flexibility and will expand as the office manager becomes more comfortable with the position. He/She must immerse themselves in all HVS administrative systems in order to maximize the executive's ability to fulfill their job responsibilities.

**Location: Montreal**

**Reports to**:Senior Managing Partner

**Essential Skills and Qualifications**:

- Exceptional written and verbal communication skills in both English and French to effectively convey information verbally and in writing.
- Track record of assisting senior level executives in administrative support
- Proficient in Microsoft Word, Excel and knowledgeable in PowerPoint.
- Flexible team player who thrives in environments requiring ability to effectively prioritize and manage multiple tasks simutaneously.
- Personable professional whose strengths include cultural sensitivity and an ability to build rapport with a diverse workforce in multicultural settings.
- Results-driven achiever with exemplary planning and organizational skills, along with a high degree of detail orientation.
- Service oriented problem-solver who can generate workable solutions and resolve challenges independently.
- Resourceful team player with positive attitude who excels at building relationships with customers and colleagues.
- Highly adaptable, positive, resilient, and patient.
- Ability to thrive in a virtual work environment.
- Results-oriented performer with strong work ethic who is deadline oriented.
- Experience in the hospitality industry a plus.

**Essential Duties and Responsibilities include the following. Other duties may be required**:

- Highly autonomous position.
- Interact with potential and current clients, Senior executives and associates. Be knowledgeable on the status of all projects.
- Prepare and send proposals to potential clients.
- Send draft and final reports to clients.
- Schedule appointments with clients. Organize weekly internal meetings with the Toronto HVS office.
- Manage membership and insurance, registration for various professional associations.
- Support executives by supporting independent projects they undertake.
- Manage, reconcile and track accounts receivables.
- Plan and schedule travel arrangements for conferences, client meetings, global summits.

**Salary**: $54,207.00-$57,608.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Montréal, QC: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 2023-04-03

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