Mailroom Administrator

6 months ago

Winnipeg, Canada Manitoba Hydro Full time

**MAILROOM ADMINISTRATOR**

**WINNIPEG, MB**

**_ Manitoba Hydro is consistently recognized as one of Manitoba's Top Employers_**

**_ Great Benefits_**
- Competitive salary and benefits package.
- Defined-benefit pension plan.
- Nine-day work cycle which normally results in every other Monday off, providing for a balanced approach to work, family life

and community.

Manitoba Hydro is a leader among energy companies in North America, recognized for providing highly reliable service and
exceptional customer satisfaction. Join our team of Manitoba's best as we continue to build a company that supports innovation,
commitment and customer service.

As the Mailroom Administrator, you will play a crucial role in the enterprise by efficiently carrying out the activities of both the
mailroom and the loading dock. Under the general direction of the Mail Services Supervisor, you will be responsible for all aspects of
incoming/outgoing courier services, preparation, processing, and item deliveries. You will be responsible for monitoring and directing
all the loading dock traffic to ensure safe operation and continued availability for shipping and receiving. Will be responsible for
performing administrative duties related to the day-to-day operations of the Mail Services at 360 Portage in addition to providing
support with other business processes and process improvements within the Corporate Mail Services Section.

**_Responsibilities:_**
- Must participate actively and positively in the development of the team and the achievement of the team's goals to ensure a

high level of customer satisfaction.
- Develop and maintain the Corporate Mail Services process documents and training documentation.
- Develop and maintain Mail Services SharePoint site to communicate with customers as well as provide expertise on the
- availability of mail and shipping/receiving services.- Adhere to Federal and Provincial regulations and practices related to WHMIS, Workplace Safety & Health Act, Hazardous
- Material Disposal (HAZMAT), and the Transportation of Dangerous Goods.- Shipping and receiving operations for all items processed entering or leaving 360 Portage Avenue.
- Monitoring and directing all the loading bay traffic activity to ensure safe operation and uninterrupted availability of loading
- dock for shipping and receiving.- Ensure all required documentation; Bills of Lading, packing lists, hazardous material placards with Material Safety Data
- Sheets (MSDS) and special handling instructions.- Unload items, preparing Goods Receipts, documenting shortages and damages, returning items, and storing items
- temporarily.- Use of shipping/receiving software to facilitate courier requirements of items for distribution.
- Use of tracking software to maintain, record, and monitor the movement of items to their intended destination and provision for
- locating items gone missing.- Maintain electronic databases of shipments of goods by couriers, air transportation, bus and transfer.
- Adapt to technology and resource challenges in an effort to adhere to time restraints and deadlines.
- Multi-task and prioritize work assignments in accordance with established hierarchy.
- Canada Post letter and parcel processing using on site postage equipment.
- Process mail from Manitoba Hydro offices throughout the province for all Manitoba Hydro locations.
- Process circulars for various departments and/or assist in preparation of envelopes; manually collating literature for various
- Hydro groups.- May assist with training junior personnel.

**_ Qualifications:_**

MANITOBA HYDRO IS COMMITTED TO DIVERSITY AND EMPLOYMENT EQUITY

Reference Code: CO56846085-01
- Grade 12 education plus two years of directly related experience in mailroom services and the operation of mailing equipment.
- Must possess a working knowledge of Canada Post rules and regulations.
- Certification in or willingness to attain certifications in Transportation of Dangerous Goods (TDG Ground and Air), Workplace
- Hazardous Material Information System (WHMIS), and First Aid.- Demonstrated ability to manage high volumes of requests and prioritize accordingly.
- Demonstrated ability to handle functional challenges and present alternative solutions.
- Proficient in creating, maintaining, and updating process documents such as standard operating procedures, workflows, and
- process maps.- Demonstrated ability to interact professionally with the public and vendors in the industry and continuously provide exceptional
- customer service.- Familiarity with SAP.
- Good working knowledge of PC's including Windows, and Microsoft Office.
- Experience creating and maintaining SharePoint sites.
- Demonstrated ability to operate manual and electric pallet jacks.
- Must be adhere to Manitoba Hydro safety rules and other approved practices and procedures.
- Ability to communicate effectively and carry out both written and oral instructions.
- Possess strong organizational skills, attention to det

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