Administrative Analyst
3 months ago
**Company**:
Since 1975, Shindico Realty Inc. has been a leader in Winnipeg asset management, commercial development and now property management. As a locally owned and operated business with decades of experience, our growing staff force is knowledgeable, and exhibit attention to detail, initiative, and integrity. We are looking for a capable and hardworking addition to our property management team.
**Summary**:
We are currently seeking a motivated and organized individual to join our team in the role of Administrative Analyst, with potential for growth. Working within a team of Property Managers, Analysts, and Leasing Analysts, you will be responsible for providing reception coverage, supporting our asset management and brokerage teams.
The Administrative Analyst will perform a variety of duties to support the Property Analysts in addition to providing reception coverage and working closely with senior real estate agents.
**Required Skills and Abilities**:
- 1-2 years administration experience; excellent ability to organize information electronically and follow rigorous filing systems and naming methodologies
- Strong organizational skills, accuracy and attention to detail are essential
- Enjoy working with people and display a professional and positive attitude at all times
- Experience in dealing with multiple demands and tasks simultaneously
- Proficient with Office365, particularly Excel, Word and Outlook
- Ability to communicate effectively and professionally, oral and written, both internally and externally
- Willingness to perform a range of duties
- Work in a team in a fast-paced environment
**Duties and Responsibilities**:
- Reception backup duties including:
- Ensure every visitor and client is warmly welcomed, offered refreshments and escorted to a meeting room
- Operate a multi-line switchboard, answering and transferring incoming phone calls
- Process incoming and outgoing mail, including opening, dating, sorting and distributing, and arrange for couriers
- Keep mailroom and kitchen tidy including loading and unloading dishwasher
- Open and close reception.
*
- Additional duties include:
- Tracking critical timelines such as, insurance certificates for vendors and tenants, annual payments, budgets, reconciliations, and financial statements;
- Assisting the Property Managers in any type of work requested;
- Handles utility tracking and implements changes with utility companies where necessary;
- Assisting senior real estate agents with all tasks including but not limited to site selection lists/spreadsheets, market analyses, legal documents, legal searches, filing, organization and miscellaneous administrative tasks ;
- Collaborating effectively with team members throughout the business, from all levels;
- Making use of knowledge of standard office administrative practices and procedures.
**Job Types**: Full-time, Permanent
**Benefits**:
- Company events
- Dental care
- Extended health care
- Life insurance
Flexible language requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
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