Office Administrator

6 days ago


Kingston, Canada The Krishan Nathan Group Full time

We are looking for

full-time Office Administrator to j

n our awa
- winning Real
- tate Team The
- ice Administrator

esponsible for collaborating
- th all parties of a transaction. As a key member of our team, the Office Administr

or must be
- mitted to providing the highest sta

rd of customer service,

tention to detail, and care to our clients. This role will appeal to highly self-motivated and energetic individuals, known for great intuition and judgment in understanding and anticipating what comes next and how to improve workflows and administrative processes in a rapid-paced office setting. *General Office Duties & Responsibilities*
- Schedule appointments and activities to prepare the property and listing for launch on the market
- Prepare and post listings on MLS & online
- Draft Agreement of Purchase and Sale, and related legal documents
- Follow up on all pre and post-offer activities and documents
- Establishing immediate rapport with clients, ensuring information is provided to clients in a timely manner
- Coordinate weekly open houses
- Coordinate print ads & team schedules
- Prepare any mailers, postcards or other marketing and promotional pieces
- Ensure lead and client profiles are up to date in the CRM
- Transaction closing coordination and post-close client support
- Ensure there are processes and systems in place to track time-sensitive activities as well as reminders for follow-up contact with clients
- Coordinate, organize, and prioritize day-to-day work activities along with unanticipated or urgent issues and requests that arise *Education & Experience*
- Experience in a senior-level support role in a *fast-paced* real estate environment
- Some training at the post-secondary level in the areas of business administration, customer service, real estate, or other relevant areas.
- Natural ability and familiarity with business tools and systems, in particular with Google Workspaces, CRM Platforms, Adobe InDesign, comfortable with new technologies and a track record of learning and using tools to increase productivity and office organization
- A passion and interest in real estate is essential *Desired Skills*
- Very strong attention to detail, organizational skills and ability to manage a wide variety of tasks often with conflicting deadlines and priorities
- Excellent interpersonal and communication skills
- Hardworking, innovative, self-motivated and self-confident with the ability to influence and motivate others towards common goals
- Highly resourceful with strong intuition and judgment around what makes business sense, requires little supervision
- Warm and engaging style in communicating and working with clients and other team members
- Highly ethical with a strong work ethic, along with a willingness to do what it takes for the whole team to succeed
- Flexibility in work hours to accommodate some evening and weekend work
- Particularly strong background in developing operational systems and processes that increase productivity and efficiency within office environments _Only resumes with relevant experience and background will be considered._ Pay: $51,000.00-$63,000.00 per year Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed Ability to commute/relocate:

- Kingston, ON: reliably commute or plan to relocate before starting work (required) Experience:

- Administrative: 3 years (preferred) Work Location: In person



  • Kingston, Canada WSP Full time

    **WSP **is currently seeking an Office Administrator to work in our Kingston, Ontario office. This is a full time, permanent position. Reporting to the Senior Manager, the Office Administrator will support the project managers, engineers, and technicians in the office on a daily basis. **RESPONSIBILITIES - Reception duties which includes answering phone...

  • Office Administrator

    2 weeks ago


    Kingston, Ontario, Canada WSP Full time

    WSP is currently seeking an Office Administrator to work in our Kingston, Ontario office. This is a full time, permanent position. Reporting to the Senior Manager, the Office Administrator will support the project managers, engineers, and technicians in the office on a daily basis.**RESPONSIBILITIES Reception duties which includes answering phone calls,...

  • Office Administrator

    2 weeks ago


    Kingston, Ontario, Canada Inacre Conseil inc. Full time

    Are you an experienced Office Administrator / Bookkeeper?Do you have at least 3 years of experience within Accounts Payable and Accounts Receivable and Balancing G/Ls and Bank Statements?Are you interested and passionate about Powersports Equipment, and looking to work in the Powersports industry?CARTRONICS POWERSPORTS is looking for an Office Administrator...

  • Office Administrator

    4 weeks ago


    Kingston, Canada The Krishan Nathan Group Full time

    We are looking for a full-time Office Administrator to join our award-winning Real Estate Team! The Office Administrator is responsible for collaborating with all parties of a transaction. As a key member of our team, the Office Administrator must be committed to providing the highest standard of customer service, attention to detail, and care to our...

  • Office Administrator

    3 weeks ago


    Kingston, Canada The Krishan Nathan Group Full time

    We are looking for a full-time Office Administrator to join our award-winning Real Estate Team! The Office Administrator is responsible for collaborating with all parties of a transaction. As a key member of our team, the Office Administrator must be committed to providing the highest standard of customer service, attention to detail, and care to our...

  • Office Administrator

    3 weeks ago


    Kingston, Canada TEAM Group Full time

    **About Us** TEAM Group was founded in 1982, with headquarters in Markham, Ontario. We offer industrial cleaning, facility maintenance, and shutdown services to thousands of clients throughout North America and Asia. Some of the industries we service include automotive, manufacturing and healthcare. We take on dirty jobs and commit to working with our...

  • Office Administrator

    2 weeks ago


    Kingston, Canada Epsilon Industries Full time

    Join Epsilon Industries Inc and Shape the Future of Mechanical and Electrical Systems. Are you a skilled Office Administrator looking for a temporary opportunity? Look no further! Epsilon Industries Inc is the industry leader in designing and manufacturing highly customized packaged mechanical and electrical systems. We take pride in our commitment to...

  • Office Administrator

    3 weeks ago


    Kingston, Canada Parsons Investments Limited Full time

    **Office Administrator** **Parsons Investments Limited** **778 Main Street, Kingston** **About Us**: Based out of Kingston, Nova Scotia, Parsons Investments has been providing quality retail, industrial, commercial, and residential space since 1962 to tenants ranging from international corporations to mom-and-pop shops. We pride ourselves on treating all...


  • Kingston, Canada Seven Oakes Motel Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    3 weeks ago


    Kingston, Canada The Toucan & Kirkpatrick's Full time

    The Office Administrator at The Toucan is a management position. It is not your typical Office job, as it will definitely be more exciting and will require you to “wear many hats.” The main responsibilities include support with administrative and financial aspects of the business, such as: accounting/bookkeeping, banking, WSIB, vendor payments, filing...

  • Office Administrator

    2 weeks ago


    Kingston, Ontario, Canada TEAM Group Full time

    About UsTEAM Group was founded in 1982, with headquarters in Markham, Ontario. We offer industrial cleaning, facility maintenance, and shutdown services to thousands of clients throughout North America and Asia. Some of the industries we service include automotive, manufacturing and healthcare. We take on dirty jobs and commit to working with our clients to...

  • Office Administrator

    2 weeks ago


    Kingston, Canada Kingston Gymnastics Club Full time

    **Job description (Full-Time Permanent)** **Kingston Gymnastics Club is seeking a full-time Office Administrator** The Kingston Gymnastics Club (KGC) is a recreational and competitive club, and our primary goal is to ensure that our athletes have a positive gymnastics experience through child-centered programs that follow the basic principles of healthy...

  • Office Administrator

    2 weeks ago


    Kingston, Ontario, Canada Parsons Investments Limited Full time

    Office AdministratorParsons Investments Limited778 Main Street, KingstonAbout Us:Based out of Kingston, Nova Scotia, Parsons Investments has been providing quality retail, industrial, commercial, and residential space since 1962 to tenants ranging from international corporations to mom-and-pop shops. We pride ourselves on treating all our tenants with the...

  • administrative officer

    2 months ago


    Kingston, Canada 2715206 ONTARIO INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation,...


  • Kingston, Canada 2715206 ONTARIO INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation,...

  • administrative officer

    2 months ago


    Kingston, Canada 2715206 ONTARIO INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...


  • Kingston, Canada 2715206 ONTARIO INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • Office Administrator

    3 weeks ago


    Kingston, Canada Keller Williams Inspire Full time

    **Job description Office Administrator** Keller Williams Kingston remains relentless in its pursuit to transform lives, careers and communities through real estate. The MCA is a critical member of the Market Center leadership team, which also includes the Operating Principal (OP) and the Team Leader (TL). In collaboration with this team, the MCA uses the...


  • Kingston, Ontario, Canada Seven Oakes Motel Full time

    Education: Secondary (high) school graduation certificate Experience: 7 months to less than 1 yearTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies...

  • Office Administrator

    2 weeks ago


    Kingston, Canada Haines, Jones & Cadbury Full time

    **Company Description** Haines, Jones & Cadbury Corporation is the SingleSource Solution for National Accounts by specializing and managing construction materials for multi-location projects including construction, remodel and maintenance. HJC Corp is about Solutions meeting customer-specific needs intact and on time. HJC Corp is about Service every day, to...