Front Desk Receptionist

7 days ago


Ottawa, Canada IBISKA Full time

**Summary**:

- IBISKA is looking for a full-time receptionist to augment our dynamic administration team. The selected individual will be working together with various departments and providing administrative duties with a focus on general front desk activities and database updates and cleanup.

**Location**:

- Our office is located in downtown Ottawa;
**Role and Responsibilities**
- Front Desk: welcoming visitors; distributing the mail; managing phone calls; ordering and tracking office supplies; booking meeting rooms; interface with suppliers and repair people; and perform other typical front desk duties
- Database update/cleanup/data entry: update and enter data our CRM database per information received through various teams; perform database cleanups as required; develop/document data entry procedures
- Format MS Word documents
- Assist and coordinate company events such as monthly staff lunches including venue reservation and food order
- Assist various teams with administrative tasks as needed

Note: this is an “in-office” position.

**Qualifications**:

- 1 year of experience in an administrative support or customer service role
- Strong attention to detail
- Proficiency in the use of software, including MS Office tools (Word, Excel)
- Experience working and collaborating as part of a small team
- Excellent people and communications skills
- Excellent organizational skills
- Excellent attendance record
- Interest and ability to learn new software

Schedule:

- Monday to Friday

Application question(s):

- Do you reside in Ottawa, Ontario?

Work Location: In person



  • Ottawa, Canada Jask salon and day spa Full time

    Job Overview: **Duties**: - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen, and forward incoming phone calls - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures) - Receive, sort, and distribute daily...


  • Ottawa, Canada Muskoka Cabinet Company Inc. Full time

    Front Desk Receptionist **Duties**: - Greet and welcome guests in a professional and friendly manner - Answer and direct phone calls to the appropriate department or individual - Provide accurate information to guests regarding company services, policies, and procedures - Assist with administrative tasks such as proofreading documents, filing, and data...


  • Ottawa, Canada Oxygen Yoga and Fitness - Kanata Full time

    **WE'RE HIRING!** - **NOT YOUR TYPICAL YOGA STUDIO!**_ Oxygen Yoga & Fitness is the fastest growing Yoga and Fitness Studio in Canada! Born on Canada’s West Coast in 2011 and doubling studios year after year! 100+ studios across Canada & now in U.S.A! Modern, Revolutionary & Boutique - Oxygen Yoga and Fitness offers variety & unique classes for all...


  • Ottawa, Canada Ottawa MediSPA Trainyards Full time

    **Front Desk Receptionist** **Ottawa MediSPA Trainyards is looking for a mature, dynamic, friendly, outgoing, committed individual to work as our Front Desk Receptionist.** **We are looking for someone who has a passion for the Spa industry and has a proven history of customer service in a fast paced environment. As the first point of contact with all...


  • Ottawa, Canada Planview Utility Services Full time

    **Responsibilities**: - Greet and welcome guests as soon as they arrive at the office. - Direct visitors to the appropriate person and office. - Answer, screen, and forward incoming phone calls. - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures). - Receive, sort, and distribute daily...


  • Ottawa, Ontario, Canada Jask salon and day spa Full time

    Job Overview:Duties: Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen, and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures) Receive, sort, and distribute daily mail/deliveries...


  • Ottawa, Ontario, Canada Muskoka Cabinet Company Inc. Full time

    Front Desk ReceptionistDuties: Greet and welcome guests in a professional and friendly manner Answer and direct phone calls to the appropriate department or individual Provide accurate information to guests regarding company services, policies, and procedures Assist with administrative tasks such as proofreading documents, filing, and data entry Maintain a...


  • Ottawa, Canada Carte Blanche Haute Coiffure & Spa Full time

    Carte Blanche Haute Coiffure Salon & Spa Inc is seeking a receptionist to join our dynamic team! Front Desk Receptionist duties include: - Greet clients, check-in clients, and process payments - Book appointments and maintain staff's schedules - Manage database and administration - Call clients daily to confirm upcoming appointments - Create incident...


  • Ottawa, Canada Sapacon Drywall Limited Full time

    Overview: We are seeking a friendly and professional Front Desk Receptionist/Assistant to join our team. This is a full-time position with competitive pay and benefits after a successful probationary period. Responsibilities included, but not limited to: - Greet visitors with a warm and welcoming demeanor - Answer phone calls and respond to inquiries in a...


  • Ottawa, Canada Krown Rust Control Centre Full time

    Krown Rust Control Canada's #1 protection against corrosion. Our downtown Ottawa location is looking to hire experienced, front desk receptionists to join our team. We are in search of full-time seasonal employees with vast customer service experience. **Required Qualifications**: - Must be a professional individual. - Customer service focused. - Excellent...


  • Ottawa, Canada Krown Rust Control Centre Full time

    Krown Rust Control Canada's #1 protection against corrosion. Our downtown Ottawa location is looking to hire experienced, front desk receptionists to join our team. We are in search of full-time seasonal employees with vast customer service experience. **Required Qualifications**: - Must be a professional individual. - Customer service focused. - Excellent...


  • Ottawa, Ontario, Canada Carte Blanche Haute Coiffure & Spa Full time

    Carte Blanche Haute Coiffure Salon & Spa Inc is seeking a receptionist to join our dynamic teamFront Desk Receptionist duties include: Greet clients, checkin clients, and process payments Book appointments and maintain staff's schedules Manage database and administration Call clients daily to confirm upcoming appointments Create incident reports, when needed...

  • Front Desk

    3 weeks ago


    Ottawa, Canada Canadian Association of Medical Aesthetics Full time

    OTTAWA, ON Schedule: THURSDAY to SUNDAY, 8am - 5pm Job Summary: We are seeking a friendly and reliable Part-Time Front Desk Associate to join our team. As a Front Desk Associate, you will be the first point of contact for our customers and visitors, and will be responsible for providing exceptional customer service while ensuring a smooth and efficient...

  • Front Desk

    3 weeks ago


    Ottawa, Canada Canadian Association of Medical Aesthetics Full time

    Ottawa, ON Schedule: Thursday to Sunday, 8am - 5pm Job Summary: We are seeking a friendly and reliable Part-Time Front Desk Associate to join our team. As a Front Desk Associate, you will be the first point of contact for our customers and visitors, and will be responsible for providing exceptional customer service while ensuring a smooth and efficient...


  • Ottawa, Canada Saab Salon Spa Full time

    Front Desk Receptionist **Responsibilities**: - Greeting clients with professionalism and enthusiasm - Direct, book, and pre-book clients in a timely and professional manner - Provide the utmost customer experience - Inform clients about new services, promotions, and discounts **Skills**: - Excellent communication abilities with a customer service...


  • Ottawa, Canada Rampart International Full time

    Rampart is seeking a highly motivated Front Desk Receptionist. **Responsibilities**: - Greet clients as soon as they arrive and connect them with the appropriate party - Answer the phone in a timely manner and direct calls to the correct offices - Create and manage both digital and hardcopy filing systems for all partners - Make travel arrangements and...

  • Front Desk Reception

    4 weeks ago


    Ottawa, Canada Third Avenue Spa Full time

    Hello Ottawa! A busy, luxurious spa in the heart of the Glebe is hiring for part-time front-desk receptionist! Some front desk duties include: - Greeting, welcoming, and checking out guests - Booking appointments and organizing busy schedules - Product sales - Being the face of Third Avenue Spa! We are looking for someone who: - Has excellent time...

  • Front Desk Reception

    3 weeks ago


    Ottawa, Canada Third Avenue Spa Full time

    Hello Ottawa! A busy, luxurious spa in the heart of the Glebe is hiring for part-time front-desk receptionist! Some front desk duties include: - Greeting, welcoming, and checking out guests - Booking appointments and organizing busy schedules - Product sales - Being the face of Third Avenue Spa! We are looking for someone who: - Has excellent time...

  • Front Desk

    2 weeks ago


    Ottawa, Ontario, Canada Canadian Association of Medical Aesthetics Full time

    OTTAWA, ONSchedule:THURSDAY to SUNDAY, 8am - 5pmJob Summary:We are seeking a friendly and reliable Part-Time Front Desk Associate to join our team. As a Front Desk Associate, you will be the first point of contact for our customers and visitors, and will be responsible for providing exceptional customer service while ensuring a smooth and efficient front...

  • Front Desk Agent

    2 weeks ago


    Ottawa, Canada NYNY Hair Salon Full time

    Job Title: Front Desk Agent Job Summary: Join our dynamic team at NYNY Hair Salon, a leading provider in Hair Salon solutions dedicated to providing clients with high quality services in an outgoing atmosphere. We pride ourselves on delivering exceptional service and innovative products to our valued customers. **Position Overview**: We are seeking a...