Front Desk Administrator

2 months ago


Ottawa, Canada Argyle Associates Full time

**Join Our Team as a Front Desk Administrator at Argyle Associates**

Are you ready to take your career in customer service to the next level with an exceptional team? We are currently seeking a motivated and dedicated Front Desk Administrator to join our growing Argyle Associates team.

The Front Desk Administrator is responsible for welcoming patients, managing seamless check-ins, processing accurate treatment information, and collaborating with the dental team to ensure efficient patient care coordination.

**Responsibilities**:

- Greet and assist patients, creating a warm and welcoming atmosphere.
- Coordinate patient arrivals, manage paperwork, and facilitate a seamless check-in process.
- Process charts, ensuring accuracy in treatment estimates and financial information.
- Post and collect payments, handle insurance estimates, and submit claims.
- Prepare patient charts for upcoming clinics, ensuring all necessary documentation is complete.
- Respond to phone inquiries, schedule consultations, and manage surgery/post-operative appointments.
- Balance end-of-day reports to maintain financial accuracy.
- Respond to phone inquiries, book consultations, surgery/post-operative appointments
- Collaborate with dental staff to coordinate patient care and address administrative needs.
- Other administrative duties as required

**Skills & Abilities**:

- Proficient in data entry and comfortable using office software.
- Customer service experience in a healthcare or dental setting.
- Strong organizational skills and attention to detail.
- Familiarity with dental terminology and procedures.
- Previous experience working in an oral dentistry office.
- Bilingualism is an asset but not required.
- Excellent verbal and written communication skills to interact professionally with patients, colleagues, and other stakeholders.
- Ability to work collaboratively with the dental team to coordinate patient care and address administrative needs.
- Demonstrated ability to work independently when managing administrative tasks and handling patient inquiries.

**Education & Experience**:

- High school diploma or equivalent.
- Post secondary degree is considered an asset.

**Desired Qualifications**:

- Dental/Medical office experience in a fast-paced environment.
- Bilingualism is an asset but not required.

**Why Join Argyle?**
- Competitive salaries.
- Comprehensive benefits program including employer-paid Health & Dental benefits.
- Opportunities for professional development to enhance your career.
- RRSP match program.
- Paid holidays and time off.
- Company events.
- Free parking at all our locations.
- And more

Pay: $47,000.00-$59,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Evening shift
- Monday to Friday
- Weekends as needed

Application question(s):

- Willingness to travel to any of our 4 offices from Kanata to Orleans.

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)
- Dental receptionist: 1 year (required)

**Location**:

- Ottawa, ON (required)

Work Location: In person


  • Front Desk

    5 months ago


    Ottawa, Canada Canadian Association of Medical Aesthetics Full time

    OTTAWA, ON Schedule: THURSDAY to SUNDAY, 8am - 5pm Job Summary: We are seeking a friendly and reliable Part-Time Front Desk Associate to join our team. As a Front Desk Associate, you will be the first point of contact for our customers and visitors, and will be responsible for providing exceptional customer service while ensuring a smooth and efficient...


  • Ottawa, Canada Randstad Canada Full time

    Office Administrator/Front Desk OttawaFull tme/permanent role52,000kA private clinic that specialises in physiotherapy, chiropractic, and massage therapy among other specialisations, is looking for a permanent Office Administrator/Front Desk superstar to join their team!This role offers a wide range of responsibilities and we are looking for someone who...


  • Ottawa, Canada Regional Group Full time

    **Front Desk Administrator** **About Us**: At Regional Group, we're not your typical real estate company - we're innovators, leaders, and trailblazers with over six decades of experience shaping the real estate landscape in the National Capital Region. Today, we boast a $5+ billion pipeline of commercial, mixed-use, and residential projects in various...


  • Ottawa, Canada Muskoka Cabinet Company Inc. Full time

    Front Desk Receptionist **Duties**: - Greet and welcome guests in a professional and friendly manner - Answer and direct phone calls to the appropriate department or individual - Provide accurate information to guests regarding company services, policies, and procedures - Assist with administrative tasks such as proofreading documents, filing, and data...


  • Ottawa, Canada IBISKA Full time

    **Summary**: - IBISKA is looking for a full-time receptionist to augment our dynamic administration team. The selected individual will be working together with various departments and providing administrative duties with a focus on general front desk activities and database updates and cleanup. **Location**: - Our office is located in downtown...


  • Ottawa, Canada Jask salon and day spa Full time

    Job Overview: **Duties**: - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen, and forward incoming phone calls - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures) - Receive, sort, and distribute daily...

  • Front Desk Associate

    1 month ago


    Ottawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Front Desk Associate to join our team at beBee Professionals in Ottawa, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office operations.Key...


  • Ottawa, Ontario, Canada Randstad Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator and Front Desk Specialist to join our team at Randstad Canada. This is a permanent, full-time role that offers a competitive salary and a dynamic work environment.Key ResponsibilitiesManage and oversee all administrative tasks, including scheduling, record-keeping, and...


  • Ottawa, Ontario, Canada AI TAX CONSULTANTS INC. Full time

    Job Title: Front Desk CoordinatorWe are seeking a professional and organized Front Desk Coordinator to join our dynamic team at AI Tax Consultants Inc. in Ottawa, Canada. As the first point of contact, you will be responsible for managing front-desk operations and supporting administrative tasks, ensuring seamless daily operations in our office.Key...

  • Front Desk Coordinator

    3 months ago


    Ottawa, Canada Victoria Park Medispa Full time

    **Front Desk Coordinator** Victoria Park offers the best in Medispa services at our 23 locations across Canada. We are led by specialists, plastic surgeons, and dermatologists, and seek to provide the latest in technology, treatments, and products. We provide unparalleled customer service in a serene, state-of-the-art, and safe environment. We are proud to...


  • Ottawa, Canada Planview Utility Services Full time

    **Responsibilities**: - Greet and welcome guests as soon as they arrive at the office. - Direct visitors to the appropriate person and office. - Answer, screen, and forward incoming phone calls. - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures). - Receive, sort, and distribute daily...

  • Front Desk Reception

    5 months ago


    Ottawa, Canada Third Avenue Spa Full time

    Hello Ottawa! A busy, luxurious spa in the heart of the Glebe is hiring for part-time front-desk receptionist! Some front desk duties include: - Greeting, welcoming, and checking out guests - Booking appointments and organizing busy schedules - Product sales - Being the face of Third Avenue Spa! We are looking for someone who: - Has excellent time...


  • Ottawa, Ontario, Canada Meryann Spa Inc. Full time

    Meryann Spa Inc. is seeking a skilled Front Desk Coordinator to join our team. In this role, you will be responsible for providing exceptional customer service, managing front desk operations, and ensuring a seamless experience for our clients.Key Responsibilities:Greet and direct clients to the appropriate service areasProvide information and answer...


  • Ottawa, Canada Argyle Associates Full time

    _**Join The Argyle Associates Team**_ **Dental Office Front Desk Administrator** - **Argyle Associates**_ is one of the largest groups of Oral and Maxillofacial Surgeons in Canada. Established in 1976, Argyle Associates provides the entire spectrum of Oral and Maxillofacial Surgical procedures available today. We have four locations in the Ottawa area...


  • Ottawa, Canada Krown Rust Control Centre Full time

    Krown Rust Control Canada's #1 protection against corrosion. Our downtown Ottawa location is looking to hire experienced, front desk receptionists to join our team. We are in search of full-time seasonal employees with vast customer service experience. **Required Qualifications**: - Must be a professional individual. - Customer service focused. - Excellent...


  • Ottawa, Ontario, Canada AI TAX CONSULTANTS INC. Full time

    About AI Tax ConsultantsWe are a dynamic accounting firm dedicated to providing expert tax and financial consulting services. Our team of professionals helps individuals and businesses make informed financial decisions with confidence. Based in Ottawa, we pride ourselves on delivering exceptional client service through integrity, expertise, and personalized...

  • Front Desk Clerk

    4 weeks ago


    Ottawa, Ontario, Canada Domus Building Cleaning Company Ltd. Full time

    Job Title: Front Desk ClerkJob Summary: We are seeking a highly organized and detail-oriented Front Desk Clerk to join our team at Domus Building Cleaning Company Ltd. in Ottawa, Ontario. The successful candidate will be responsible for providing exceptional customer service, managing administrative tasks, and maintaining a clean and organized office...

  • Front Desk Clerk

    1 month ago


    Ottawa, Ontario, Canada Domus Building Cleaning Company Ltd. Full time

    Job Title: Front Desk Clerk/ReceptionistJob Overview: Domus Building Cleaning Company Ltd. is seeking a skilled Front Desk Clerk/Receptionist to join their team at their office in Ottawa, Ontario. The successful candidate will be responsible for providing administrative support, managing office supplies, and performing various clerical duties.Key...


  • Ottawa, Ontario, Canada Homewood Suites by Hilton Full time

    Role OverviewWe are seeking a highly skilled and enthusiastic Front Desk Agent to join our team at Homewood Suites by Hilton. As a key member of our front desk team, you will be responsible for delivering exceptional guest experiences and ensuring that every stay is memorable.Key Responsibilities:Provide efficient, courteous, and professional assistance to...

  • Front Desk Agent

    3 weeks ago


    Ottawa, Canada Quality Inn & Suites Full time

    **Job Summary** **Duties** - Greet and welcome guests upon arrival, ensuring a positive first impression. - Manage check-in and check-out processes efficiently, handling reservations and guest inquiries. - Provide information about hotel services, local attractions, and amenities to enhance the guest experience. - Handle phone calls promptly with excellent...