Accounts Payable Supervisor

4 weeks ago

Ottawa, Canada Smart & Biggar Full time

What We Do.
Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
Responsibilities.
- Support our team of Accounts Payable Specialists ensuring timely processing of Accounts Payable transactions
- Primary contact for vendors, responding to and resolving inquiries and requests
- Ensure proper coding and processing of vendor invoices
- Reconcile vendor statements and resolve discrepancies
- Establish and maintain effective and cooperative working relationships with colleagues
- Generate financial reports, as required
- Prepare cheque/EFT/wire requisitions
- Audit credit card statements and ensure transactions are properly recorded, and manage monthly approval process
- Supervise monitoring of central inbox, responding to inquiries and distributing incoming correspondence, as required
- Ensure the appropriate expenditure approvals are received in accordance with firm policies
- Assist with determining appropriate deployment of resources and delegation of work within the team
- Assist with on-boarding and training new team members
- Assist with other projects and finance/administrative duties as needed

Qualifications, competencies and experience.
- Accounting and/or finance education
- 4+ years related work experience with increasing responsibilities
- Experience in Elite 3E or similar accounting system is an asset
- Strong grasp of internal controls and finance procedures and practices
- Experience leading a team and comfortable challenging the status quo
- High proficiency with Excel including Pivot tables, Formulas, etc.
- Able to multitask and work in a fast-paced, high-volume environment
- Great attention to detail, highly motivated and proactive
- Strong oral and written communications skills
- This role is English essential, but French language skills would be an asset

Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

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