Accounts Payable Clerk

2 weeks ago


Ottawa, Canada Canadian Association of Professional Employees \ Association canadienne des employés professionnels Full time

**Job Description - Canadian Association of Professional Employees (CAPE)**

**Position Overview**:
**Position Title**

Accounts Payable Clerk

**Position Classification**

Level 3

**Supervisor Position Title**

Director of Finance

**Department / Agency**

Canadian Association of Professional Employees

**Position Summary**:
The Accounts Payable Clerk provides support to the Payroll and Accounting Officer and the Director of Finance in the areas of accounts payable and union leave management administration.

**Key Responsibilities**:

- Helps administer the Association’s accounts payable and outgoing payments in compliance with existing financial policies and procedures.
- Processes accounts payable and service provider invoices and uploads by verifying calculations, ensuring accuracy.
- Reviews mileage and personal expense requisitions for accuracy and compliance with National Joint Council (NJC) directives.
- Reviews and enters accounts payable transactions from various corporate sources into the Association’s financial information system.
- Maintains records in hard copy and electronic format in accordance with Association standards.
- Responds to inquiries and liaises with vendors, Association staff and members on accounts payable and payment matters.
- Handles or refers requests for information to appropriate Finance staff for follow-up.
- Manages the filing, storage, and security of accounts payable documents.
- May perform other duties as assigned.

**Communication**:
**Communication**
- Strong verbal and written communication skills to build and nurture internal & external relationships with vendors and payees/staff.

**People Management**:
**People Management**
- The work requires the incumbent to be responsible for her/his own work.

**Minimum Qualifications / Job Requirements**:
**Education and Experience**
- Post Secondary Certificate/Diploma (2 years or more) in Accounting or Business or related field or and less than 2 years of experience (or equivalent combination).
- Knowledge of general accounting practices, principles, and procedures, with emphasis on Accounts Payable, in a computerized accounting environment and knowledge of a large ERP Accounts Payable module (ex. QuickBooks, SAP Concur).
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative/self-management and accountability, and flexibility/adaptability.
- Knowledge of general office and accounting procedures and records management.

**Languages**
- Fluency in both official languages is required.

**Other Skills and Abilities**
- Excellent organizational and time-management skills with a keen attention to detail
- Knowledge of best practices with regards with accounts payable (i.e., fraud detection, accuracy, timeliness)
- Knowledge of policies and procedures for the secure filing, storage, and security of Association financial documents.

**Effort and Working Conditions**:
**Physical Effort**
- Limited physical strain or fatigue. Sits and works at a computer with the ability to take a break and stretch.

**Sensory Effort**
- Exposure to the glare from a computer screen and long periods of keyboarding, occasional interruptions, changing deadlines and time pressures.

**Working Conditions**
- Little to no exposure to environment that may cause bodily discomfort (e.g., weather, noise, vibrations, atmospheric conditions etc.).

**Salary**: $78,195.00-$93,451.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- general accounting: 1 year (required)
- financial analysis: 1 year (preferred)
- Accounts Payable: 1 year (required)
- QuickBooks: 1 year (required)

**Language**:

- French (preferred)
- English (required)

Work Location: Hybrid remote in Ottawa, ON K1A 0S6



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