Class Ii Clerk
3 weeks ago
**Position: CLASS II - RECEPTIONIST**
**W.A.N.T.E.**
**Location: SECRETARY-TREASURER’S DEPARTMENT - ADMINISTRATION BUILDING #1**
**FTE: 1.0**
**Start Date: ASAP**
**Term of Employment: TERM to June 30, 2023**
**Salary: $20.48- $24.32 per hour**
This is a full-time, 12 month, term position in the Secretary-Treasurer’s Department at the Administration Building No. 1. Under the supervision and direction of the Administrative Secretary, and following specific division procedures, the Receptionist is responsible for operating the switchboard system; providing reception services; and other various duties.
**Duties and responsibilities may include but are not limited to**:
- Switchboard system operation for Administration Building 1 and 2;
- Opens switchboard daily; answers and directs calls to requested department and or/individuals using the VOIP system; assists callers in providing routine information such as operating hours, address, telephone/fax numbers and general division wide questions;
- Provides reception services for the Administration Building 1;
- Books and/or confirms meetings using Outlook and the two Secretary-Treasurer meeting room calendars;
- Directs visitors to appropriate department and/or individual; assists with outgoing mail; signs for mail/courier parcels and envelopes; calls department for pick up and tracks on log;
- Receives and print tenders submitted electronically;
- assists with various duties within the Secretary-Treasurer Department which are Accounts Payable, Accounting, Audit, Purchasing, Pension, as well as the Superintendent’s Department when requested.
- Other duties as assigned
**Qualifications**:
- Completion of formal training in applied office skills with 1 - 2 years of office experience and coursework/training relevant to this position;
- Proficient in Microsoft Office Word and Excel at intermediate level is required;
- Typing speed of 45 wpm is required;
- Experience with Microsoft Outlook an asset;
- Ability to prioritize a large workload and independently complete a variety of secretarial duties;
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
- Demonstrated problem-solving skills;
- Demonstrated ability to effectively contribute to a team environment; and
- Ability to maintain a high level of confidentiality.
- **Winnipeg School Division has an Employment Equity policy which strives toward a fair representation of women, Indigenous peoples, racialized communities, and persons living with a disability at all levels within the organization. Winnipeg School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process, upon request.**_
**Job Types**: Full-time, Permanent
**Salary**: $20.48-$24.32 per hour
Schedule:
- Day shift
**Experience**:
- Office: 1 year (required)
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