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Real Estate Deals Administrator
3 weeks ago
**JOB DESCRIPTION : Real Estate Deals Administrator**
**DUTIES & RESPONSIBILITIES**:
- Transaction Management, including but not limited to: Deal Processing - follow up on commission payments and missing paperwork, reviewing of trade record sheets and obtaining approval
- Maintain client communication, calendar and database management
- Data management with the use of CRM and online marketing tools
- Creating tracking systems to ensure tasks are being met
- Review completeness of real estate transaction and operating procurement needs
- Coordinate schedules to ensure optimal open houses and final walk throughs, travel arrangements, and general appointments
- Monitor deadlines and provide notices to appropriate parties when necessary
- Participation in training sessions as necessary in order to improve real estate administrative skills
- Processing real estate deal transactions, creating trade record sheets, finalizing deals
- Following up and collecting outstanding documents from agents
- Sending invoicing co-operating brokerages for commission
- Preparing and sending commission invoices
- Corresponding with real estate agents, brokerages, buildings and lawyers
- Uploading documents into a paperless system
- Handling incoming calls
- Other duties as assigned
**SKILLS**:
- Strong customer service skills with proven ability to build relationships with agents
- High level of professionalism, discretion and confidentiality
- Meticulous attention to detail, organization and ability to appropriately allocate bandwidth to complete high quality deliverables in a timely manner
- Self-motivated and proactive, proven ability to prioritize workload and focus on continuous improvement and development
- Excellent written and verbal communication skills
**QUALIFICATIONS**:
- Minimum 1+ years previous experience in an accounting/deals administrative role in a real estate brokerage office, with comprehensive understanding brokerage operations, conveyance and accountability. **(Deal Breaker)**
- Minimum 1 years previous experience with BrokerWolf (Lone Wolf Accounting Software) including comprehensive understanding of database configuration - inclusive of agent set up and agent/brokerage fee compensation plan structures (preferred but not required)
- Previous experience working with electronic document management system (EDM)
- Thorough knowledge of industry regulations and requirements including REBBA 2002, the Real Estate Council of Ontario regulations, Real Estate Board rules and regulations, FINTRAC
- Proficient with MS Office (Word and Excel) and Google Suite of Tools
- Ability to file and organize the paperwork
- Strong attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- High Attention to Details
- Strong Written and Verbal Communication Skills
**Salary**: $45,000.00-$55,000.00 per year
**Benefits**:
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Markham, ON: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Real estate Transactions: 1 year (required)
- BrokerWolf (LoneWolf Accounting Software): 1 year (required)
Work Location: Hybrid remote in Markham, ON
Expected start date: 2023-03-15
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