Real Estate Deals Secretary

2 weeks ago


Markham, Canada DealsDPT Inc Full time

We are currently seeking an experienced Real Estate Deals administrator to join our team. This role currently requires you to be in the office full-time with remote work from home option opening up shortly.

**The responsibilities of this role will entail the following**:

- Processing real estate deal transactions
- Creating trade record sheets
- Entering deals to Lone Wolf accounting system
- Following up and collecting outstanding documents from agents
- Preparing and sending invoices to cooperating brokerages & builders for commission
- Payroll, agent monthlies & banking
- Following up on outstanding commissions + invoices to builders
- Corresponding with real estate agents, brokerages, builders, and lawyers
- Preparing bank reconciliations
- Coordinate administrative staff and activities
- Coordinate training and compliance activities
- Preparing reconciliations of CC/expenses
- Other duties as assigned

**Qualifications**:

- Strong knowledge of LoneWolf Backend Systems
- Knowledge of other Deal tranacation Software
- Understanding of the real estate deals process
- Payroll, bookkeeping & basic accounting
- Proficient knowledge of Microsoft Office (Word & Excel)
- Strong data entry skills
- Efficient time management skills
- Excellent written and verbal communication skills

**Experience**:

- Deal Secretary: 1 year (required)
- Administrative experience: 1 year (preferred)
- Experience in real estate brokerage administration is highly preferred

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you know how to use Lonewolf software?

**Experience**:

- Deal Administrator: 1 year (required)

Work Location: In person



  • Markham, Canada DealsDPT Inc Full time

    We are currently seeking an experienced Real Estate Deals administrator to join our team. This role currently requires you to be in the office full-time. **The responsibilities of this role will entail the following**: - Processing real estate deal transactions - Creating trade record sheets - Entering deals to Lone Wolf accounting system - Following up...


  • Markham, Canada Century 21 Leading Edge Realty Full time

    Job description * **Scope of work included; but not limited to**: - Entering deals using Broker bay/ Lone Wolf accounting system - Broker loading listings using TREB MLS - Following up and collecting outstanding documents from agents - Preparing and Processing pre-construction deals - Sending Invoicing co-operating brokerages for commission - Handling...


  • Markham, Canada Bay Street Group Inc. Brokerage Full time

    Bay Street Group Inc. is a non-franchised real estate brokerage in GTA. We are expanding and we need your help. Job Responsibilities - Experienced with Lone Wolf & Transaction Desk’s functions, process, and input data to both systems with accurate information. - Review transaction offers to ensure transaction and offer details are correct and accurate. -...


  • Markham, Canada Bay Street Group Inc. Brokerage Full time

    Bay Street Group Inc. is a non-franchised real estate brokerage in GTA. We are expanding and we need your help. Job Responsibilities - Experienced with Lone Wolf & Transaction Desk’s functions, process, and input data to both systems with accurate information. - Review transaction offers to ensure transaction and offer details are correct and accurate. -...


  • Markham, Canada Real Estate Homeselling Team Full time

    **Compensation**: $100,000+ per year, at plan commission **Responsibilities**: - Give potential home buyers necessary information about their local housing market - Serve as an intermediary between the buyer and seller or listing agent to ensure mutual transaction satisfaction - Schedule showings, show homes, and go to open houses for potential buyers -...


  • Markham, Canada Real Estate Homeselling Team Full time

    We’re looking for a talented, professional buyer’s agent to join our expanding team of real estate professionals. You will be responsible for consulting with and guiding our clients through the entire home buying process. From contacting pre-qualified leads to showing homes to the negotiation process and final sale, you will be the buyer’s point of...


  • Markham, Canada Susan Taylor Real Estate Group, REMAX Full time

    We at Susan Taylor Real Estate Group under Re/Max Prime Properties are a team of four Realtors looking for someone as fun and as energetic as we are! We need someone to keep us organize and to support us in getting homes sold! - Must be polished and professional, and have a car. We are based in Markham and conduct most of our business in York Region, Durham...


  • Markham, Canada Susan Taylor Real Estate Group, ReMax Prime Properties, Markham Full time

    We at Susan Taylor Real Estate Group under Re/Max Prime Properties are a team of four Realtors looking for a crackerjack administrator. We need someone that's as fun and as energetic as we! This person will keep us organized and support us in getting homes sold. - This person needs to be an organizational ninja. Must have administrative experience - real...

  • Real Estate Secretary

    4 weeks ago


    Markham, Canada Master's Trust Realty Inc. Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Work setting**: - Property and real estate law - Real estate **Tasks**: - Schedule and confirm appointments - Maintain filing system - Record and prepare minutes of court sessions, meetings or conferences - Determine and establish office procedures and routines - Open and distribute...


  • Markham, Canada Living Realty Inc. Full time

    **About Living Realty Inc., Brokerage** Founded in 1980, Living Realty Inc., Brokerage is a full-service brokerage with branches across the Greater Toronto Area. Dealing in residential, commercial, industrial and investment properties, the company has over 700 employees, with 600 agents and the balance in support staff, and bases its operations out of a...


  • Markham, Canada Living Realty Inc. Full time

    **About Living Realty Inc., Brokerage** Founded in 1980, Living Realty Inc., Brokerage is a full-service brokerage with branches across the Greater Toronto Area. Dealing in residential, commercial, industrial and investment properties, the company has over 700 employees, with 600 agents and the balance in support staff, and bases its operations out of a...

  • real estate secretary

    2 weeks ago


    Markham, Canada Master's Trust Realty Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsWork settingReal estate companyTasksSchedule and confirm appointmentsMaintain filing systemRecord and prepare minutes of court sessions, meetings or conferencesDetermine and establish office procedures and routinesArrange travel, related itineraries and make...

  • real estate secretary

    2 weeks ago


    Markham, Canada Master's Trust Realty Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingReal estate companyTasksSchedule and confirm appointmentsMaintain filing systemRecord and prepare minutes of court sessions, meetings or conferencesDetermine and establish office procedures and routinesArrange travel, related itineraries and make reservationsPrepare...


  • Markham, Canada Meta Realty Full time

    **About the Company**:Meta Realty Inc. is Canada's fastest full service brokerage that specialize in pre-construction, offering a wide range of services to meet real estate needs. Providing top-tier service to clients with a commitment to innovation, professionalism, and excellence. We have become a trusted name in the real estate industry. **Experience the...


  • Markham, Canada EStaffSearch Full time

    Our client is looking for a Real Estate Clerk to join their growing team in Markham, ON. In addition to real estate experience you will speak Mandarin fluently and will contribute to the overall excellent level of service provided to clients.Summary of Responsibilities:Carriage of Residential Real Estate files from beginning to end Preparation of all related...


  • Markham, Canada EStaffSearch Full time

    Our client is looking for a Real Estate Clerk to join their growing team in Markham, ON. In addition to real estate experience you will speak Mandarin fluently and will contribute to the overall excellent level of service provided to clients. Summary of Responsibilities:Carriage of Residential Real Estate files from beginning to end Preparation of all...


  • Markham, Canada EStaffSearch Full time

    Our client is looking for a Real Estate Clerk to join their growing team in Markham, ON. In addition to real estate experience you will speak Mandarin fluently and will contribute to the overall excellent level of service provided to clients. Summary of Responsibilities: Carriage of Residential Real Estate files from beginning to end Preparation of all...


  • Markham, Canada EStaffSearch Full time

    Our client is looking for a Real Estate Clerk to join their growing team in Markham, ON. In addition to real estate experience you will speak Mandarin fluently and will contribute to the overall excellent level of service provided to clients. Summary of Responsibilities: Carriage of Residential Real Estate files from beginning to end Preparation of all...


  • Markham, Canada EStaffSearch Full time

    Our client is looking for a Real Estate Clerk to join their growing team in Markham, ON. In addition to real estate experience you will speak Mandarin fluently and will contribute to the overall excellent level of service provided to clients. Summary of Responsibilities: Carriage of Residential Real Estate files from beginning to end Preparation of all...

  • Real Estate Agent

    4 weeks ago


    Markham, Canada Meta Realty Inc. Full time

    Job Overview: We are seeking a highly motivated and enthusiastic Real Estate Agent to join our team. As a Real Estate Agent, you will be responsible for assisting clients in buying, selling, and renting properties. This is a commission-based role that offers great earning potential and the opportunity to work independently. **Responsibilities**: - Assist...