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Real Estate Deals Secretary

3 months ago

Markham, Canada Century21 Mypro Realty Full time

Minimum 2-year real estate deal secretary experience required (ideally from an office with 50+ active agents)
- Minimum 2-year real estate reception experience an asset
- Minimum 1-year of customer service experience an asset
- Strong knowledge of Wolf Connect, Broker Wolf, Webforms and MLS
- Possess a professional and pleasant demeanor and be organized
- Must be comfortable using general office equipment such as scanners, photocopiers, and fax machines.
- Strong verbal and written communication skills, exceptional interpersonal and customer service skills are all a must

Responsibilities include but are not limited to:

- Inputting all deals into the required systems
- Closing all trades
- Reviewing of all offers, listing paperwork, etc.
- Communicate with staff, salespeople and cooperating agents to ensure all documents are in order
- Reporting, i.e. listing inventory, pending trades, etc.
- Daily Banking if required
- Faxing, photocopying and filing as needed
- Responsible for accounts payable and trade receivables (if required)
- Accuracy of accounts receivable and trade accounting (if required)
- Review invoices ensuring appropriate approvals & support/back-up
- Potentially managing front desk reception team
- Potentially creating monthly schedule for front desk reception team
- Keeping team up to date on any changes and implementation they need to be aware of
- Other accounting and reporting duties may be assigned
- Covering front-desk for full-time receptionist if required on occasion
- If you meet the above description and are looking for a wonderful opportunity to work for a well-established company, please forward your resume

**Job Types**: Full-time, Permanent

Pay: $35,396.43-$50,000.00 per year

**Benefits**:

- Company events
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2024-06-05