Reception/administrative Assistant
7 months ago
**Responsibilities**:
- Maintain and organize files, both physical and computerized, ensuring all documents are properly labeled and easily accessible
- Assist with locates for a job, staying on top of any upcoming expired permits.
- Assist with organizing Health and Safety training as needed
- Assist with proofreading and editing documents for accuracy and clarity.
- Manage front desk activities including receiving and distributing mail, ordering office supplies, and keeping the reception area tidy
- Provide administrative support to various departments as needed
- Handle customer inquiries and provide exceptional customer service and support, this includes providing necessary project documents prior to commencing a new job (WSIB, COI, Training Certificates)
- Collaborate with team members to ensure efficient workflow and effective communication
Qualifications:
- Previous experience in the construction industry (REQUIRED)
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and the ability to quickly learn new software systems
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Excellent attention to detail and accuracy in all work performed
- Exceptional verbal and written communication skills
- Ability to maintain confidentiality of sensitive information
Pay: $40,000.00-$50,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
- No weekends
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 2 years (preferred)
- Commercial construction: 1 year (preferred)
Work Location: In person
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