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Administration Technician

4 months ago

Gatineau, Canada CÉGEP Heritage College Full time

Cégep Heritage College is located in Gatineau, Québec, next to the National Capital Region’s Gatineau Park. It is the region’s only public, tuition-free, English-language college, offering innovative and personalized instruction across 19 Career, Pre-University and Continuing Education programs in its modern, state-of-the-art facilities. Cégep Heritage College is a vibrant multicultural institution with 220 staff serving more than 1,500 students. It delivers educational programming that fosters extraordinary student-teacher interaction, student leadership and entrepreneurship, intercultural dialogue and engagement, and high-calibre athletics.
- COMPETITION NUMBERC22-23-SS-37
- DEPARTMENTFinancial Services
- IMMEDIATE SUPERVISORDirector of Financial Services
- PREDECESSORRose-Marie Leclerc
- TYPE OF HIRINGRegular Full-Time
- WORK SCHEDULE35 hours per week
Monday to Friday from 8 a.m. to 4 p.m.
- WORK LOCATION325 boul. de la Cité-des-Jeunes, Gatineau, Quebec, Canada, J8Y6T3
- SALARY RANGE
- 24.21$ - 32.32$
- ROLE SUMMARY
- The principal and customary work of the employee in this employment class consists in performing technical functions related to the management of financial resources. In his/her work, the Administrative Technician performs various technical level administrative tasks on behalf of those responsible for overall administration. He/she collects, analyses, and prepares data or information so as to establish the requirements in terms of budgets and financial reports.- DUTIES
- Including, but not limited to:

- Verify various claims and purchase orders and prepare for payment.
- Process all account payable cycle.
- Process payment of invoices or various claims as requested.
- Verify all information before making payment.
- Verify checks with invoices.
- Submit checks for signature and distribution.
- Manage and update all information concerning suppliers.
- File all invoices paid.
- Verify and follow-up on accounts payable.
- Receive money from different sources.
- Prepare bank deposits on a regular basis.
- Receive and verify all cash reports.
- Prepare and follow-up of all money orders.
- Keep control over bank cash flow.
- Enter and validate data and information into accounting computerized system.
- Verify and follow-up on accounts receivable.
- Distribute revenue and expense reports to all budget coordinators once a month.
- Assist in the year-end auditing process and the preparation of financial reports.
- Enter new accounts and budgets for the new fiscal year.
- Maintain computer system information updates.
- Gather daily parking revenues and verify revenues against daily reports.
- Is a contact person, maintains communication link to MEQ (budgets), banks and Ministère du revenu.
- May be asked to train less experienced technicians and also to coordinate the work of other support employees involved in the carrying out of programs or technical operations for which he/she is responsible.
- Prepare information and analysis for the file concerning the preparation of monthly, quarterly and/or annual financial reports.
- If need be, perform any other related task.
- MINIMUM QUALIFICATIONS REQUIRED
- Minimum of a diploma of collegial studies in accounting or an appropriate specialty, or a diploma or attestation of studies whose equivalence is recognized by the competent authority.
- Must be bilingual in both English and in French (oral, written and comprehension).
- Experience with computerized financial tools or accounting software is mandatory.
- Good knowledge of Microsoft Office is required.
- ADDITIONAL QUALIFICATIONS
- Experience in the organization of the government will be considered an asset.
- Experience with Clara Finance will be considered an asset.
- Must possess excellent communication, organizational and interpersonal skills.
- Must have excellent analytical and problem-solving skills.
- Must be diligent, dynamic, creative and detail oriented.
- Must be able to work independently with mínimal supervision and have the ability to work as part of a team.
- Must be resourceful and able to exercise good judgment.
- Must be able to work effectively with respect to deadlines and produce accurate results.
- Must be flexible and able to adapt quickly to different situations.
- Must have excellent customer service skills.
- Must have a strong work ethic and exercise discretion.
- POSTING DATES- From 2023-05-03 00:00 to 2023-05-21 23:45