Supervisor Revenue Accounting Ppfa

3 months ago

Toronto, Canada City of Toronto Full time

**Job ID**: 50016

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Policy, Planning, Finance & Admin, PPF&A Financial Management

**Work Location**:Metro Hall, 55 John St., 19th Floor.

**Job Type & Duration**:Full-Time, Permanent Vacancy

**Salary**:$93,734.00 - $123,449, TM1558, Wage Grade 6.5

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: Non-Union

**Number of Positions Open**: 1

**Posting Period**: 11-OCT-2024 to 25-OCT-2024

**Job Summary**:
To supervise financial accounting activities and services related to the Cluster's divisional revenues and receivables.

**Major Responsibilities**:

- Implements detailed plans and recommends policies/procedures regarding program specific requirements.
- Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
- Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary.
- Monitors the results for established performance measures/key performance indicators for both individual employees and the unit.
- Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
- Ensures the overall integrity and correctness of deposits, revenues and receivables for the Cluster in accordance with Generally Accepted Accounting Principles (GAAP), Public Sector Accounting Board, City by laws, Corporate Finance policies and procedures and Council directives.
- Assists the Manager Revenue Services with the review, evaluation and development of Accounts Receivable policies and procedures.
- Prepares and/or assists in the preparation of accounts receivable and write off reports for inclusion in the City Treasurer's report to Standing Committee and Council.
- Supervises activities relating to accounts receivable to ensure billing and collection activities relating to internal and external receivable are in accordance with corporate accounts receivable policy and procedures.
- Ensures that HST requirements and other legislative changes are correctly reflected in the divisional billing systems and provides advice on the applicability of HST on sales or services.
- Negotiates payment plans, deals with collection agencies and City Legal in conjunction with the division's staff to address accounts receivable issues.
- Prepares revenues and accounts receivable aged analysis and the annual provision statements for doubtful accounts.
- Provides monthly information to Accounting Services for the monthly debtor's watch list.
- Ensures that the Credit Check protocol is followed for specified non-cash (i.e. invoice) transactions involving the sale of goods and services.
- Ensures timely preparation of invoices and follow-up on collection of inter-divisional charges for Cluster B.
- Supervises the processing of refunds for all Cluster B divisions.
- Ensures proper processing of payments, establishment of files and record keeping for deferred revenues, security deposits, and cash in lieu developer contributions.
- Supervises insurance claims for third party property damage to the City's infrastructure and liaises with Toronto Police, Legal Services, insurance companies and the debtor on insurance claims.
- Ensures NSF cheques are processed and the amounts billed for recovery.
- Reconciles the financial data in SAP with the various cluster revenue sub-systems and investigates and adjusts for significant revenue variances.
- Prepares semi-annual security deposits, cash in lieu and deferred revenues report to cluster divisions and ensures that revenues are recognized in accordance with GAAP.
- Reconciles various SAP balance sheet accounts relating to Cluster divisions.
- Develops, implements and monitors corporate and cluster policies and procedures, from an internal control perspective with respect to revenues, receivables and refunds.
- Provides information to the City's Auditor General and external and Internal Auditors with respect to revenues and receivables.
- Prepares financial reports and analysis, both custom and regular, for the review of senior management and divisional staff.
- Supervises the closing of all receivable and general ledger accounts at accounting period-ends.
- Prepares year-end financial statements for accounts receivable, liabilities and reconciliations in accordance with the Municipal Code and corporate policies and procedures.
- Represents the Cluster as required in discussions and negotiations with other Clusters and/or outside parties on revenue and receivable matters.
- Liaises with internal/external clients and Corporate Accounting Services on

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