Executive Assistant

6 months ago

Vancouver, Canada Marcon Full time

Marcon Construction is a trusted name in the construction community. If a project needs building, we can do it, and chances are we have. Low-rises, high-rises, townhomes, retail centres, industrial parks—we’ve built them all, and partnered with well-known and highly regarded developers to complete each project. With every building our clients’ priorities come first, ensuring each development is completed on time and with Marcon quality built in. None of this is possible without a hardworking team, working together, to make it all happen.

**Summary**

We are in search of a highly competent and adaptable Executive Assistant (EA) to join our growing team in support of our Chief Financial Officer (CFO). This role has the flexibility to be based out of either our Vancouver Development Office or our Langley Corporate Office (or a mix of both). It will involve coordinating and managing the CFO's schedule, preparing and organizing crucial financial and strategic documents, and facilitating advisory committee meetings, including the preparation of meeting materials. Serving as the eyes and ears of the CFO, this role links various departments, projects, and essential business information, ensuring that meetings and materials are efficient and effective. The Executive Assistant will be a trusted partner in achieving the financial priorities of the organization.

The dynamic nature of this role calls for an individual with excellent time management skills and the ability to anticipate the CFO's needs. Interaction across a wide range of individuals is necessary, including members of the Senior Management Team and department leaders reporting to the CFO. Success in this position will require handling highly sensitive and confidential financial and institutional information with utmost professionalism and discretion.

**About the Role**
- Overall administrative support for the CFO
- Calendar management, meeting and travel arrangements when necessary, with the ability to prioritize multiple tasks;
- Attend various executive and technical meetings to take minutes of meetings and prepare agendas with excellent written communication;
- Management of documentation including maintaining an accurate filing system;
- Be able to have a basic understanding of Financial reports and budgeting, as the role is supporting our CFO;
- Assist in the collation and distribution of reports for management;
- Assist with documentation preparation, proof reading and editing including word, excel and PowerPoint documents to ensure executives are well prepared for meetings;
- Clean up/maintain old and current project files where necessary;
- Work independently on special nonrecurring and ongoing projects which may include planning and coordinating multiple tasks and disseminating information;
- Assist in the development, assembly and production of detailed project technical reports;
- Conduct research for team members as necessary

**About You**
- Minimum 5 years administrative experience
- Advanced PC skills in Microsoft Office Suite, particularly in Excel and PowerPoint, for document and presentation preparation.
- Ability to navigate complex office dynamics and interact professionally with individuals at all levels of the organization
- Strong knowledge of administrative practices and procedures
- Ability to manage sensitive, complex, confidential information.
- Strong aptitude for keeping work and scheduling well-organized, including file management and calendar coordination.
- Ability to prioritize and multitask in a fast-paced environment.
- Strong attention to detail
- Confidentiality and discretion, outgoing and professional attitude

**What We Offer**

If you are an enthusiastic and hard-working individual who is interested in being a part of our team, then we want to hear from you

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