Office Administrator

3 weeks ago

Vancouver, Canada Lions Digital Solutions Full time

**What is this role about?**

This position is responsible for providing administrative support to their dedicated offer. The day-to-day activities of this role will include various administrative tasks including processing and managing of invoices, organizing and consolidating employee files, coordinating and attending job interviews, and completing other administrative requests relating to accounting and HR related activities.

**What will your day to day look like?**

**Financial Activities**
- Process invoices, verify payment details, reconcile accounts, and ensure timely and accurate payments to suppliers, vendors, and service providers.
- Generate customer invoices, track payments, follow up on overdue payments, and maintain customer and contractor accounts.
- Maintain accurate financial records, such as general ledger entries, bank reconciliations, and other accounting documentation.
- Support the preparation of financial reports, including balance sheets, income statements, and cash flow statements.
- Assist in the budgeting process by gathering financial data, preparing reports, and providing support in forecasting future financial needs.
- Administer and manage expense reports, including reviewing receipts, ensuring compliance with company policies, and processing reimbursements.
- Support accounting team with tax returns and tax forms.

**HR Activities**
- Maintain accurate and confidential employee records, including personal information, employment contracts, performance evaluations, and training records using an HRIS System (BambooHR).
- Address employee inquiries, resolve basic HR-related issues, and direct employees to appropriate resources.
- Assisting with the onboarding process for new hires, which may involve coordinating equipment setup, conducting orientation sessions, and ensuring necessary paperwork is completed. Similarly, supporting the offboarding process by managing exit procedures and equipment retrieval.
- Assisting in the development and maintenance of HR-related documents, such as employee handbooks, policies, and procedures.
- Assist in coordinating training programs and activities, manage training schedules, and track employee participation.

**What do we need from you?**
- Must be highly organized and be able to work within a team environment, as well as independently with mínimal supervision.
- Must have great communication and interpersonal skills as the role will work closely with job applicants and internal stakeholders.
- Must have a keen eye for detail, accuracy and thoroughness as the role will deal with several financial activities.
- Ability to effectively prioritize and manage day-to-day tasks in an efficient manner.
- MS Word, Excel, Google Suite; ability to learn internal software programs.
- Ability to manage multiple tasks while remaining proactive and flexible in style.
- High school diploma or equivalent; associate or bachelor’s degree preferred.
- Two (2) plus years of experience in office administration or related field.
- Proficient with Microsoft Office Suite; Google Suite.
- Experience using QuickBooks or BambooHR would be an asset.

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