Office Assistant Administrator

3 weeks ago

Montréal, Canada Orolia Full time

**We're looking for an Office Assistant Administrator to join our team in Montreal**

**The Position**:
As the Office Assistant Administrator, you will be part of a cross-functional team of software developers, scientists, product, project and marketing managers dedicated to the commercialization of a high quality GNSS Software Simulator, sold throughout the globe.

This person will be comfortable working with a high degree of attention to details and discretion as well as incorporating new and effective ways to achieve better results and improve current and future operational processes.

**What you’ll be doing**:

- Organize office activities and support team members.
- Monitor level of office supplies, handle shortages and manage supply inventory.
- Resolve office-related malfunctions and respond to requests or issues.
- Coordinate with departments to ensure corporate compliance with established HR policies.
- Maintain trusting relationships with suppliers, customers, and colleagues.
- Fulfill and coordinate sales order entry and production with partners and customers.
- Ensure software licenses production and delivery to meet customers’ expectations.
- Perform data entry, maintain, and organize important and confidential documentation.
- Create and update business records to ensure data accuracy and validity of information.
- Take customers calls and deliver messages while also using basic office equipment like faxes or scanners.

**What you Bring to Orolia**:

- 5+ years’ experience effectively utilizing business systems such as ERP's - we use SAP.
- College degree in business administration, or equivalent job experience.
- Comfortable in the use of MS Office, Salesforce, and Quality Management Systems.
- Strong experience with utilizing ERP's in Order Processing and Services.
- You are fluent in French and English, written as well as spoken.
- You use critical thinking when making decisions independently.
- You have a good eye for detail, so nothing falls through the cracks.
- You show an ability to lead by example while solving complex issues.
- You are comfortable working with a variety of global professionals in office settings and have fun while doing it
- Orolia is an equal opportunity employer who does not discriminate based on race, color, citizenship, religion, gender, sexual orientation, national origin, age, disability, veteran’s status or any protected category. We encourage veterans and people with disabilities to apply._

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