Accounting Assistant
6 months ago
Schedule
Monday - Friday, 8:30am - 4:30pm (Hybrid schedule)
Education Level
2-year Community College diploma in Accounting or related field of study.
Career Level
Requires 3 years of relevant experience.
**UNIT/PROJECT DESCRIPTION**:
Reporting to Manager, Finance, the Accounting Assistant (II) works closely with the Financial Coordinator in ensuring the effective and efficient processing of over $6 million in operating expenses for the Hamilton (DSB) and Burlington (RJC) campuses. The DeGroote School of Business Finance Team in the faculty is responsible for over 80% of the non-salary expenses in the DeGroote School of Business.
The Accounting Assistant (II) is part of a team that supports the finance and budget-related activities within the Faculty. The incumbent will also assist faculty researchers in processing travel claims, invoices etc. in support of their research programs, when necessary.
The work is voluminous and requires keen attention to detail to ensure financial transactions are completed accurately.
**JOB SUMMARY**:
**PURPOSE AND KEY FUNCTIONS**:
- Perform various analyses and reconciliations of accounts.
- Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
- Generate reports and account statements and review for accuracy.
- Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
- Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
- Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
- Investigate discrepancies using established procedures.
- Assist with internal and external audits by providing backup documentation related to audit items.
- Monitor and reconcile statements and participate in the reconciliation of accounts.
- Prepare and generate a variety of scheduled and ad hoc reports.
- Update, maintain, and verify information in a variety of spreadsheets and databases.
- Balance and control cash receipts, including floats, petty cash and cheques.
- Write a variety of formal notes and records using form letters and templates.
- Maintain filing systems, both electronic and hard copy.
**SUPERVISION**:
- Provide direction to others in how to carry out work tasks.
- Ensure adherence to quality standards and procedures for short-term staff.
**QUALIFICATIONS**:
- 2 year Community College diploma in Accouting or a related field of study.
- Requires 3 years of relevant experience.
**How To Apply**
**Employment Equity Statement**
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
**Hybrid Work Language**
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
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