Bookkeeper/accounting Assistant

3 months ago


Hamilton, Canada Robert Soper Limited Full time

Fully paid group benefits after probation period

**Job Objectives**:

- Responsible for processing and maintaining financial records, performing account reconciliations, assisting with financial reporting

**Job Functions/Tasks**:
**Accounts Receivable**
- Verify credit limit against the new orders for established customers
- Calculate, prepare and issue Invoices and Credit Notes for CAD & USD orders
- Process and calculate Credit Card transactions
- Process, record and reconcile banking transactions online
- Reconcile the Accounts Receivable ledger and perform collections on overdue accounts
- Verify discrepancies and resolve customer issues in accordance with company policies
- Liaison with Shipping Department to ensure smooth shipping and customer service

**Accounts Payable**
- Calculate, verify, prepare and process bills, invoices and expense reports
- Code, total, enter purchase orders and receiving reports ensuring correct pricing and quantities. Resolve discrepancies.
- Prepare payments for approval, process payments online or via cheque run

**Payroll**
- Review and enter employee timecards to Epicor
- Prepare employee summary for payroll processing
- Maintain employee vacation requests

**Inventory and Costing**
- Update inventory with materials used during production
- Update inventory with materials received
- Produce monthly inventory report, work in process report and Gross Margin Report
- Maintain a positive attitude and positive employee and customer relations
- Maintain good attendance record
- Willing to accept additional responsibilities/duties/projects when required as assigned by the VP of Finance
- Maintenance and filing of all office documents

**Job Requirements (minimum)**:

- Completion of a college or university program in bookkeeping and accounting required
- Experience or knowledge of shipping procedures, custom requirements and invoicing desired
- High attention to detail and accuracy
- Excellent English verbal and written skills
- Computer competency (E-mail, Excel, Word)
- Experience in **Epicor highly desired**

**Working Conditions**:
Use of computer, fax and photocopier

Full -time (4 days/week)

**Hours** 9:00-5:00 (0.5 hr lunch break)

Monday-Thursday

Robert Soper Limited

144 Chatham Street

Hamilton ON L8P 2B6

**Contact**:
Teresa Gunby

VP Finance

905 528 7936 x 246

**Job Type**: Permanent

Pay: From $18.00 per hour

Expected hours: 30 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

**Experience**:

- Microsoft Excel: 1 year (required)
- Computer operation: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2024-10-31


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