Accounts Payable Coordinator

4 weeks ago

Victoria, Canada Pilothouse Digital Ltd. Full time

**We need you at Pilothouse**

We're a fast-growing performance marketing agency that manages tens of millions per month in direct-response ad spending for awesome direct-to-consumer brands.

We work with disruptive brands, and big budgets, and make crazy ideas come to life

Our model is built upon the core values of Alignment and Transparency, which means that, unlike traditional agencies that win by charging huge retainers, Pilothouse wins by delivering huge results.

**REQUIREMENTS**:

- Demonstrated project management and organizational skills
- 2-3 years of experience with spreadsheets, including calculations
- Proven ability to take the lead on tasks and provide day-to-day direction to employees and other teams
- Office management skills and experience, including developing, implementing and monitoring policy and procedures
- Strong interpersonal and leadership capabilities
- Solid analytical, critical-thinking and problem-solving abilities, with the ability to understand issues/problems and solve quickly
- Ability to thrive in a deadline-driven role
- Extremely good at prioritizing tasks
- A love for technology, with the ability to learn new software quickly
- High attention to detail
- Google sheets/Excel experience is an asset
- Accounting and payroll experience is an asset

**THE DAY-TO-DAY**:

- Review payroll entries, enter deductions and process payment
- Review employee expense claims, including travel costs and process payment
- Review bills received from suppliers and other third parties and process payment
- Submit employee records of employment (ROEs)
- Report payroll to external parties, such as workers compensation boards, employer health tax, CRA, etc.
- Coordinate multiple payment methods including direct deposit, wire transfer and e-transfer
- Coordinate company credit cards including setting up, editing or canceling credit cards
- Provide support and guidance to employees about their expense claims
- Enter bills in accounting software

**ABOUT THE POSITION**

As an **Accounts Payable Coordinator**, you will play a vital role in managing and coordinating the accounts payable process with a strong emphasis on data analysis and spreadsheet management. Your responsibilities will involve analyzing and processing payments, including supplier invoices and employee payroll, maintaining accurate records, and ensuring timely and accurate payment processing. Proficiency in spreadsheets, attention to detail, and the ability to work in a deadline-driven environment are essential for success in this role.

We are focused on building a team of people who are eager to learn and grow.

**ABOUT PILOTHOUSE**

We work with disruptive brands, big budgets, and make crazy ideas come to life

Our model is built upon the core values of Alignment and Transparency, which means unlike traditional agencies that win by charging huge retainers, Pilothouse wins by delivering huge results.

We are focused on building a team of hustlers who are passionate about the Direct-To-Consumer space and who are eager to learn and grow. We push each other to do awesome work and encourage team members to bring even the wildest ideas forward.

Team culture is everything at Pilothouse. We have regular check-ins to discuss industry trends and new opportunities. You'll work with a team that has decades of marketing experience and want to learn from you just as much as you will from them.

**APPLICATION INSTRUCTIONS** - friendly hint - don't miss this part ; )

Along with your resume, please submit a cover letter and a brief explanation of why you are interested in this position.

**Feel free to include an example of some of the awesome things you've done that make you stand out.**

**We appreciate your time and thank all applicants for their interest, but we will only be responding to shortlisted applicants.**

**BENEFITS**
- Perks for our online team members:

- Fun virtual events - we host company events to focus on fun and growth
- Casual dress
- Work from home
- Flexible work schedule
- Perks for if you’re ever in town:

- Commuter friendly - we have bike storage inside our office
- Dog friendly
- Beer on tap - cold, local beer waiting for you

**Job Types**: Full-time, Permanent

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