Project Assistant

2 weeks ago


Gloucester, Canada Canadian Agricultural Human Resource Council Full time

**Organizational Overview**

Interested in contributing to Canada’s food production value chain? Did you know Canadian farmers are environmental stewards, working in soil conservation, carbon sequestration and playing an important role in climate change while they work to feed Canada and the world? The Canadian agricultural industry is dynamic, with science-based advancements and adoption of automation, digitalization and technology.

The Canadian Agricultural Human Resource Council (CAHRC) is a national, non-profit organization focused on addressing human resource issues facing agricultural businesses across Canada so that the industry can continue to grow and meet the demand of feeding Canadians and the world. Our team is expanding and there are excellent opportunities available with us that support the Canadian agricultural industry.

Project Assistant provides administrative support to a project under the direction of the Project Manager. Key duties include track and monitor project activities, prepare and update spreadsheets, provide data entry and follow up with stakeholders on missing data, monitor and follow up on invoicing, prepare project reports, take meeting minutes and event planning.

**Main Responsibilities**
- Conduct project administration duties including data input, project tracking, invoicing and in-kind contributions.
- Coordinate virtual and in-person events, including participant invites and registrations, materials preparation including PowerPoint presentations, co-ordination of translation, work with Communications Specialist to co-ordination of communications, and track all event details
- Assist Project Manager in project administration activities.
- Track and monitor project activities using project management software and/or spreadsheets.
- Maintain records of all documents and correspondence related to projects.
- Work with colleagues for project reporting, invoicing and other administrative activities.
- Track project material resources.

**Education**

College diploma in Business, HR, Project Management, Accounting or related discipline (desirable).

**Experience**

At least 2 years of experience as Project Assistant.

At least 1 year of experience planning and coordinating meetings and events.

At least 1 year experience in administrative, finance/accounting or HR support.

**Knowledge & Skills**:
Advanced knowledge of Word, Excel, and Powerpoint

MailChimp, virtual meeting software such as Zoom, Social media software such as Hootsuite, Animoto and Twitter.

**Other Requirements**:
Bilingualism (English/French) is an asset.

**Other Details**

**Term**:12-month contract with opportunity for renewal

**Salary**:$40,000 - $55,000 / year

**Location**: Ottawa Hybrid model

**Application Process**

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: $40,000.00-$55,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Gloucester, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- project assistant / Administrative support: 2 years (required)
- Planning and coordinating meetings and events: 1 year (required)
- Word, Excel, PPT, other relevant software and apps: 2 years (required)

Work Location: Hybrid remote in Gloucester, ON

Application deadline: 2023-03-27
Expected start date: 2023-04-17



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