Executive Assistant

1 month ago


Gloucester, Canada Otto's BMW Full time

**Job Title: Executive Assistant - Marketing Focus**

**Otto’s Ottawa** is the National Capital Region’s premier automotive group, comprised of Otto's BMW, Canada's original BMW dealer; Otto’s Subaru, Canada’s #1 leader in Subaru Sales, Service and Parts; and Otto’s Collision Centre, the BMW flagship centre for Eastern Canada. We offer an industry-leading salary, a premium health benefit package, RRSP package and a very positive and supportive work environment.

**General Responsibilities (include but are not limited to)**:

- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, virtual media, and travel.
- Managing external events calendar.
- Prepares reports by collecting and analyzing information.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

**Additional Responsibilities**:

- Manage day-to-day marketing activities, including supporting marketing team, organizing, and tracking projects and campaigns, and providing administrative support to the Dealer Principal.
- Provide support to other departments within the organization when required, coordinate events, and coordinate promotional materials.
- Work independently and collaboratively to ensure that projects are completed on time and within budget.
- Maintain confidentiality and handle sensitive information with discretion.
- Work a flexible schedule and attend events on occasion.
- Provide outstanding customer service to Otto’s customers.
- Coordinate with charity organizations to develop strategies for charitable giving and community outreach initiatives.
- Maintain a marketing calendar of charitable events and coordinate donations in accordance with the organization's budget and goals.

**Requirements (include but are not limited to)**:

- Bachelor's degree in marketing or a related field.
- Minimum of two to three years of marketing experience preferred.
- Excellent organizational and communication skills.
- Proficient in Microsoft Office.
- Strong writing skills, including the ability to write business-related speeches and memos.
- Highly detail-oriented with the ability to prioritize tasks.
- Ability to work in a fast-paced environment and adjust to changing priorities.
- Excellent problem-solving and analytical skills.
- Dependable with a positive attitude and ability to take initiative and be proactive.
- Strong interpersonal skills and a commitment to social responsibility.
- Bilingual is an asset
- Automotive industry experience is an asset

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment. If you are in alignment with our values of integrity, transparency, professionalism and teamwork

**Job Types**: Full-time, Permanent

Expected Start Date: 2023 - 05 - 15

**Job Types**: Full-time, Permanent

**Benefits**:

- Extended health care
- RRSP match

Schedule:

- Monday to Friday

Work remotely:

- No

**Benefits**:

- Dental care
- Vision care

Work Location: In person

Expected start date: 2023-05-15


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