Lease Administrator

5 months ago

Calgary, Canada Epic Investment Services Full time

The Lease Administrator will provide oversight and support to the Western Canada leasing team in its
day-to-day workflow and will assist the western leasing managers and directors with anywhere from
twenty to twenty-five active deals.

Your Responsibilities:

- Oversee the day-to-day administration of the Leasing Department including but not limited to:

- Assisting with the completion of lease files;
- Drafting correspondence to tenants, lawyers and brokers, filing, etc;
- Reviewing documents prior to their execution by the Landlord, ensuring for accuracy and

completeness;
- Assisting with lease review for due diligence
- Tracking all lease activity;
- Compiling market intelligence and comps.
- Completing expense reports for the Leasing team;
- Organizing, planning, and coordinating leasing events, open houses, broker gift packages,

launches, presentations and roadshows etc.;
- Coordinating prospective tours through occupied spaces;
- Responding to requests from internal departments for leasing data as required;
- Organizing and saving leasing team documentation.
- Create best practices, tools and templates,
- Assist in drafting and responding to RFP’s, offers to lease, waiver letters etc.,
- Update monthly Stacking plans for all western properties and VTS reports and distribute

throughout the team,
- Monitoring condition dates for all deals,
- Request credit searches through QCR;
- Work with leasing team to establish new systems and SOP’s;
- Administrative support for building marketing material;
- Develop strong relationship with tenants and other real estate professionals;
- Initiate and complete other projects as assigned;
- Coordinate and track all building measurements and floorplans;
- Assisting in the budgeting and reporting process as needed;
- First point of contact for all leasing invoices;
- Assisting with general office administration duties.

Success Factors:

- Experience in the commercial real estate industry.
- Experience working in client driven industries.
- Additional education is an asset.

**Requirements**:

- Minimum of 2-4 years of administration experience or equivalent working experience in a leasing

department or related field;
- Highly proficient in administrative duties such as drafting correspondence, scanning, filing etc.
- Strong organizational, time, and project management skills, detail oriented with exceptional

analytical and problem-solving abilities;
- Strong listening and communication skills;
- Collaborative worker, effective member of a team; strong team building skills;
- Strong ability to prioritize;
- Demonstrates resilience, passion, and commitment to deliver and be accountable for the results;
- An assertive self-starter with the ability to work independently but also as part of a team;
- Knowledge of business; planning and organizing;
- Strong technical competence in Microsoft Word, PowerPoint, Excel and Adobe Creative Suite;

About Epic Investment Services

Epic is a fully integrated real estate management platform providing asset, investment, and property
management services to institutional, wealth managers and high-net worth investors. Headquartered in
Toronto, Canada, Epic has over $13 billion in assets under management across Canada and the U.S.
comprised of 22 million square feet of office, retail, industrial and multi-family residential properties.

How to Apply:
Epic Investment Services is committed to diversity, equity, inclusion, and is an equal opportunity
employer. All qualified applicants will receive consideration for employment without regard to ethnicity,
age, religion, race, gender identity, physical ability, or sexual orientation, or any other elements protected
by law. Epic Investment Services is committed to providing access, equal opportunity, and reasonable
accommodation for individuals with disabilities in employment. For all internal and external applicants who
for assistance/support.

We sincerely appreciate the interest of all applicants, however only those selected for an interview will be
contacted. **No telephone calls or Agencies please**.

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