Office Coordinator

3 weeks ago

Kitchener, Canada Anishnabeg Outreach Training and Employment Inc Full time

**OFFICE COORDINATOR**

**EMPLOYMENT STATUS: CONTRACT - FULL TIME in person position
- Kitchener Office**

**$18-$23/hour**
Come join our team

Anishnabeg Outreach (AO) is looking for highly energetic and motivated member to join our team.

The Office Coordinator plays a pivotal role in ensuring the seamless and efficient operation of our office environment. This multifaceted position encompasses a range of administrative responsibilities (greeting visitors, answering phones etc.), office management tasks, and providing support to various departments and programs as needed. The Office Coordinator's mission is to create a welcoming and organized workspace for employees and visitors, contributing to our organization's overall success. Additionally, this role will involve working on Canva to assist our content development team with the branding of materials as well as other duties as assigned by the leadership team.

**HOURS/WEEK: 40 hours per week 8:00am to 4:00pm occasional evenings many be required and hours can be flexed accordingly**
Anishnabeg Outreach is an incorporated non-profit organization guided by a volunteer Board of Directors. We work primarily with the non-profit sector and are guided by a clear mission and set of values. We strive to provide Indigenous people with access to culturally appropriate services and strive to support individuals with direction and assistance to overcome barriers. We encourage individual exploration of avenues that will lead to self-sufficiency and success.

**Mission Statement**
To assist First Nations, Inuit, and Métis by creating a sustainable and comprehensive suite of centralized wrap around services for urban First Nations, Inuit, and Métis and to establish Anishnabeg Outreach as an innovative hub/heart of best practices for economic development, training, and employment on reserves.

**Vision Statement**
Build processes and tools that will position current and future First Nations, Inuit, and Métis generations as prosperous leaders and strategic partners in Canada’s future.

If you passionate about Anishnabeg Outreach, Mission and Vision and working with our priority populations and meet the below qualifications, we want to hear from you

**ELIGIBILITY REQUIREMENTS**
- Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
- Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

**QUALIFICATIONS**
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience in an office coordination or administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Exceptional attention to detail and effective problem-solving abilities.
- Ability to work both independently and collaboratively as part of a team.
- Familiarity with office equipment and technology.

**PRINCIPAL JOB DUTIES**

**Administrative Duties**:

- Assist in planning and scheduling staff meetings.
- Work with our content development team in assisting, organizing and uploading content to our Learning Management System
- Use of Canva to brand content for our Learning Management System

**Reception and Visitor Management**:

- Warmly welcome and assist visitors, clients, and employees.
- Manage incoming calls, directing them to the appropriate personnel.
- Maintain a professional and inviting workspace.

**Program Support**:

- Responsible for Thursday evening COBS bakery donation pick up in Waterloo at 7:55 PM
- Fill in for staff absences for the following programs:

- Thursday evening tutoring and sports.
- Delivery driving and/or donation pick up.

**Office Management**:

- Oversee daily office operations to maintain a tidy and organized workspace.
- Coordinate office cleaning, maintenance, and repairs as necessary.
- Assist in optimizing office layout and space planning.

**Property Maintenance**:

- Conduct regular inspections to identify health and safety, maintenance and repair requirements.
- Coordinate maintenance tasks and liaise with contractors for repairs and upgrades.
- Ensure the building's infrastructure, systems, and equipment are well-maintained.

**Other Duties**:

- Work with our external tech company to address customer complaints or issues promptly and professionally.
- Monitor office supplies inventory and initiate orders as needed.
- Manage waste disposal on property.
- Assist in vendor relationship management.
- Fulfill other duties assigned by the leadership team.

**5:00 p.m. on December 1**
**st**
**, 2023.**
We are an equal opportunity employer. We thank, in advance, those who apply, but will contact only t

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