Finance Manager

5 months ago

Vancouver, Canada Aquilini Group LP Full time

**Position**:Finance Manager

**Department**:Aquilini Group Executive Office

**Location**: Vancouver, BC

**Reporting to**: Senior Executive

**SUMMARY**:
The Finance Manager will provide professional support to a Senior Executive by overseeing, organizing and managing a wide range of personal and company financial, tax and stock accounts, ensuring efficient and smooth business operations in a challenging and fast paced environment.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
(other duties may be assigned, as required)

**FINANCIAL MANAGEMENT**
- Responsible for full-cycle accounting and finances for personal business portfolio
- Oversees budgets for special projects including tracking financial costs-to-date, projections and cash flows, making cash calls and issuing all payments
- Manages account payables and receivables for multiple properties and entities including cutting and mailing out cheques, tracking and recording payment information
- Ensures invoices and expenses are tracked and filed accordingly
- Calculates and tracks adjusted costs bases for various securities holdings across multiple accounts for multiple entities
- Ensures monthly data from various bank and securities statements are recorded in accounting system, reconciles data, and keeps a general ledger for multiple entities
- Creates monthly, quarterly, and annual financial statements
- Tracks and records loan interest payments
- Prepares back up documents and financial statements for annual tax filings for multiple entities
- Works with external accounting firm to assist with preparation of tax returns for multiple entities
- Meets as needed with executives to present and review financials
- Download all monthly bank and securities account statements and organize for bookkeeper
- Respond to bookkeeper requests for additional information, supporting documents, etc.
- Issue and track POs for all property costs, purchases, etc.
- Track invoices coming in for property managers' sign off
- Process payments for credit cards, invoices and bills

**TAX MANAGEMENT**
- Oversee all restructuring and asset transfers: liaise with tax lawyers, in-house counsel, bookkeeper, Accountants, other external counsel and banks
- Compile all annual tax slips and documents for tax returns, and submit to accountant
- Assist with audits, as required: review expense account for errors, provide corrections
- Oversee tax structure and ensure all transactions go through proper entities with correct back up
- Maintain database of all assets, including nominal and beneficial owners

**STOCK MANAGEMENT**
- Monitor stock trades and provide updates on fill prices, etc.
- Liaise with institutions on trade orders
- Monitor stock prices, alert to possible sell opportunities and give trade orders as directed
- Handle private placement stock buys

**LOANS & FINANCIAL REPORTING**
- Track and monitor BAs, SOFRs and revolving loans, look for opportunities to combine loans, pay off lines with cheaper debt; transfer cash to cover interest
- Prepare all financials and corporate records for new loans and all annual loan reviews
- Renew all maturing term loans, pay down from time to time
- Review all loan documents related to new loans, annual reviews ensure financial terms are correct
- Prepare daily financials and cash flow projections
- Cash management: monitor and reconcile all dividends, interest, and other expenses, ensuring cash is moved between accounts to cover cash needs, transferring dividends from all stock accounts
- Reconcile all account activity and pending expenses; make recommendations for trust distributions
- Track all sells and buys and YTD capital gains/losses
- Transfer funds between entities for quarterly loans, ensure they are repaid when due
- Liaise with banks for cash transfers, drafts, wires, reports, tax docs, etc.
- Draw loans to cover settlement on trades
- Send wires for cross-border and large payments
- Open new bank accounts, as required

**REQUIRED EXPERIENCE AND QUALIFICATIONS**:

- Minimum 8-10 years’ directly related work experience and post-secondary education
- Experience supporting a senior level executive of a large business entity
- A high level of confidentiality, discretion, loyalty and respect is essential
- Highly professional, organized, meticulous, and extremely detailed oriented with an ability to prioritize assigned duties
- A self-starter with a confident, can-do attitude
- Ability to relate professionally to all levels of staff and business executives, with a high level of maturity, diplomacy, and a positive demeanor
- Professional personal presentation and excellent verbal communication skills and telephone etiquette
- Strong computer literacy with experience in the use of MS Office programs
- Must be available outside regular office hours to handle issues as they arise
- Ability to naturally remain calm during stressful periods while remaining focused on the tasks at hand.
- Self-directed, the ability to work independently and

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