Administrative & Financial Coordinator, Sidhu Lab

6 days ago

Kitchener, Canada University of Waterloo Full time

Overview:
**Term: 31 months.**

The Administrative & Financial Coordinator, Sidhu Lab, serves as the administrative and financial bridge between the Sidhu Lab and the School of Pharmacy. The Administrative & Financial Coordinator is expected to provide support to effect the smooth operation of the Sidhu Lab in terms of administration, finance, human resources, IT and health & safety, which will require the incumbent to be intimately familiar with the workings and needs of the Lab and with UW, Science and Pharmacy policies. The Coordinator works closely with the Research Project Accountant within the University’s Office of Research on financial planning, compliance, management and reporting.

The Administrative & Financial Coordinator reports to the School of Pharmacy Financial Officer, with direction provided by others as noted under the key accountabilities. In terms of relationship with the Sidhu Lab team, the Coordinator will work with Dr. Sachdev Sidhu (Research Professor and Entrepreneur in Residence), Dr. Jarrett Adams (Senior Research Associate) and Dr. Zvezdan Pavlovic (Lab Manager).

**The position is contingent on funding and upon Dr. Sachdev Sidhu holding a UW appointment.**

**Responsibilities**:
Financial [under direction of Financial Officer]
- Review salary calculations on hires (faculty and staff)
- Perform initial compliance review on Work Orders
- Liaise with FO to add new users to financial systems (CONCUR, Unit 4, P-card, Salary Report)
- Train new faculty and staff on relevant financial systems
- Educate new faculty and staff on relevant UW, Faculty of Science and School of Pharmacy policies and procedures (e.g., Policy 31)
- Perform monthly salary reconciliations
- Coordinate salary change forms and salary expense transfer forms
- Liaise with Procurement & Contract Services to provide guidance on purchase requisitions (e.g., Unit 4, sole source, Policy 17)
- Perform monthly reconciliation of open Purchase Orders report
- Assist users with CONCUR claims and act as delegate, as required
- Review P-card reports in Centresuite prior to supervisor/cost centre approval
- Liaise with Accounts Payable to submit invoices/provide account coding
- Liaise with the Sidhu Laboratory Manager in processing invoices from vendors as required
- Other financial reporting as assigned by the Financial Officer
- Other duties as assigned by the Financial Officer or the Sidhu Laboratory Manager

Human Resources [under the direction of the Executive Assistant and Administrative Officer]
- Liaise with the Senior Immigration Consultant from UW Legal and Immigration Services on all visa and immigration support for recruitment of staff/faculty, post-doctoral fellows, and visitors
- Coordinate information required for all administrative aspects of appointments for faculty/non-faculty (i.e., PDF, Research Associates)
- Manage all administrative aspects of casual and temporary staff hires, including job description creation
- Independently draft correspondence letters, memos, and other follow-up, as required
- Manage queries and requests for information, bringing priority matters to the attention of the Executive Assistant, ensuring consistency with implementation and compliance with UW policies and procedures
- Other duties as assigned

IST [under the direction of the IT Manager]
- Liaise between the Sidhu Lab and the Pharmacy IT Manager and Technical & Project Support Specialist on:

- Follow up on the resolution of problems
- Setting up WATIAMs, as required
- Other duties as assigned

Health & Safety [under the direction of the Administrative Officer]
- Interface with the UW Safety Office, the Joint Health & Safety Committee and the Health & Safety Coordinator, School of Pharmacy
- Ensure monthly inspections are carried out by the PI as required by Policy 34

General Administrative Support [under the direction of the Administrative Officer]
- Other School-wide duties and special projects as assigned

Qualifications:

- Undergraduate degree or diploma in Accounting of Business Administration, or equivalent education and experience
- 3 years related accounting experience including financial monitoring, analysis and control, preferably in a university environment
- Research finance experience working with grants/contract administration
- Experience using University internal systems (Concur, Unit4, Workday) is an asset
- Experience with online financial reimbursement and procurement systems
- Sound knowledge of accounting principles and financial acumen
- Ability to analyze financial data and present it in an appropriate format
- Excellent communication, organizational, analytical and problem-solving skills
- Strong client-service orientation with a focus on providing exceptional customer service in a team environment
- Excellent interpersonal skills to influence and negotiate
- Demonstrated ability to handle confidential information with discretion and tact
- Ability to work accurately, efficiently and effectively t

  • Nde Lab Coordinator

    6 months ago

    Kitchener, Canada Team Industrial Services, Inc. Full time

    NDE Lab Coordinator General Summary The Lab Coordinator is responsible for the workflow of components that are received for inspection in the NDE Lab. This position requires coordination and communication with management and lab technicians to ensure timely work completion as well as review and assembly of final documentation. The Lab Coordinator will...

  • Lab Technician

    6 days ago

    Kitchener, Canada KMH Cardiology Centres Inc. Full time

    **The Organization**: We are a provider of high quality healthcare with 10 clinics in the GTA and South Western Ontario region. We are committed to providing diagnostic care and imaging that will assist in the early detection of disease, plan patient management and effectively monitor treatment. We support thousands of referring physicians and hospital...

  • Administrator, Attendance Management

    7 months ago

    Kitchener, Canada Region of Waterloo Full time

    **Our Story**: Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy,...

  • Casual Lab Technician

    1 month ago

    Kitchener, Canada LifeLabs Full time

    p>For over 50 years, LifeLabs has been Canada’s leading provider of laboratory diagnostic information and digital health connectivity systems, enabling patients and healthcare practitioners to diagnose, treat, monitor and prevent disease. We are passionate about empowering healthier Canadians through accessible, accurate, and innovative diagnostic...

  • Laboratory Technician I

    7 months ago

    Kitchener, Canada Rapid Novor Inc Full time

    We are seeking an experienced, detail-oriented **Laboratory Technician** for our **Clinical Lab **with a background in analytical chemistry, biochemistry, or molecular biology. The role will be positioned in a regulated lab focused on providing reliable, accurate and timely results to doctors and patients. It will present a rare opportunity to gain...

  • R&d Lab Technician

    9 months ago

    Kitchener, Canada AirBoss of America Corp. Full time

    Test all new materials that may be used in the mixing process - Coordinate the mixing and testing of all new materials. - Operate all lab equipment. - Assist in conducting studies of new ingredients and compounds. - Prepare reports based on test results. - Interact with compounders, technical staff, lab personnel, and production associates to ensure...

  • Administrative Coordinator

    6 months ago

    Kitchener, Canada Region of Waterloo Full time

    **Our Story**: Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving, and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy,...

  • Lab Patient Technician

    4 weeks ago

    Kitchener, Canada LifeLabs Medical Laboratory Services Part time

    For over 50 years, LifeLabs has been Canada’s leading provider of laboratory diagnostic information and digital health connectivity systems, enabling patients and healthcare practitioners to diagnose, treat, monitor and prevent disease. We are passionate about empowering healthier Canadians through accessible, accurate, and innovative diagnostic...

  • Lab Patient Technician

    7 months ago

    Kitchener, Canada LifeLabs Full time

    LifeLabs is the largest community diagnostics laboratory in Canada, serving the healthcare needs of Canadians for over 50 years. Our team members are truly centred around our customers, and we know that behind every lab requisition, sample being tested, or investment in technology is an individual and their family counting on us. Consistently named one of...

  • Lab Patient Technician

    7 months ago

    Kitchener, Canada LifeLabs Full time

    Improve lives. Love your job. Grow your career. Do you want to help improve patients’ healthcare outcomes? Now you can. LifeLabs Medical Laboratory Services is a proud Canadian company with over 50 years’ experience. We provide laboratory testing services that help healthcare providers diagnose, treat, monitor and prevent disease in patients. LifeLabs...

  • Client Support Associate

    8 months ago

    Kitchener, Canada Financial Horizons Group Full time

    Are you an organized individual who excels in providing support to advisors? Do you get excited about the opportunity to use your customer service and administrative skills on a day-to-day basis? Are you a strong communicator who thrives in a client-focused organization? If you nodded ‘yes’ to those questions, you may be the next **Client Support...

  • Lab Patient Technician

    7 months ago

    Kitchener, Canada LifeLabs Full time

    Improve lives. Love your job. Grow your career. Do you want to help improve patients’ healthcare outcomes? Now you can. LifeLabs Medical Laboratory Services is a proud Canadian company with over 50 years’ experience. We provide laboratory testing services that help healthcare providers diagnose, treat, monitor and prevent disease in patients. LifeLabs...

  • Financial Coordinator

    7 months ago

    Kitchener, Canada Region of Waterloo Full time

    **Job Req ID**:629**Department**:Provincial Offences Court AdministrationFinancial Coordinator (Provincial Offences Court Administration) **Our Story**: - Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving and sustainable region of connected rural and urban communities with global...

  • Administrative and Reception Coordinator

    7 months ago

    Kitchener, Canada The Food Bank of Waterloo Region Full time

    **Administrative and Reception Coordinator** Administration Kitchener, Ontario **Department**: Administration **Employment Type**: Full-time, in-person role **Minimum Experience**: Entry-level Job Purpose Reporting to the Director of People, Culture and Administration, the Administrative and Reception Coordinator sets a friendly and welcoming...

  • Mailroom Coordinator

    1 week ago

    Kitchener, Canada Financial Horizons Group Full time

    Are you someone that loves to stay organized? Do time management skills come naturally to you? Are you a natural at sorting through large volumes of documents? If ‘yes’ is the only answer that comes to mind, then you could be the next **Mailroom Coordinator** to join the FH family! This is an entry level position with lots of room to grow within the...

  • Part-time Administrative Assistant

    3 weeks ago

    Kitchener, Canada Asage Financial Full time

    **Overview** **Duties** - Manage and maintain digital filing systems, ensuring all documents are organized and easily accessible. - Perform data entry tasks with high accuracy to support various departments. - Provide exceptional customer support by answering inquiries and addressing concerns promptly. - Assist with scheduling appointments and managing...

  • Administrative Coordinator, Lifelong Learning

    3 days ago

    Kitchener, Canada University of Waterloo Full time

    Overview: The Administrative Coordinator, Lifelong Learning will support the Director, Lifelong Learning to meet the continuing and professional development (CPD) needs of alumni and the broader Pharmacy community, including preceptors, co-op employers and communities of practice by ensuring the smooth functioning of CPD activities. This support includes the...

  • Front Desk Branch Administrator

    7 months ago

    Kitchener, Canada Desjardins Financial Security Independent Network - Southwestern Ontario Full time

    The Branch Administrator is responsible for a wide variety of administrative duties supporting the Desjardins Financial Security Branch and its brokers. Responsibilities include coordinating and communicating branch activities, processing branch paperwork and keeping immaculate records. Core Competencies - Organization - Communication - Team Work - Problem...

  • Financial Operations Coordinator

    3 weeks ago

    Kitchener, Ontario, Canada BMW Grand River Full time

    We are seeking a detail-oriented Financial Operations Coordinator to join our team at BMW Grand River. This role is responsible for managing financial records, preparing cheques for payroll, and maintaining general ledgers and financial statements.About the RoleAs a Financial Operations Coordinator, you will be working closely with our accounting team to...

  • Lab Patient Technician- Regular Part Time

    7 months ago

    Kitchener, Canada LifeLabs Full time

    LifeLabs is the largest community diagnostics laboratory in Canada, serving the healthcare needs of Canadians for over 50 years. Our team members are truly centred around our customers, and we know that behind every lab requisition, sample being tested, or investment in technology is an individual and their family counting on us. Consistently named one of...