Special Events Coordinator

3 months ago


Mississauga, Canada University of Toronto Full time

**Date Posted**:09/25/2024
**Req ID**: 39856
**Faculty/Division**: UofT Mississauga
**Department**: UTM: Hospitality and Ancillary Services
**Campus**: University of Toronto Mississauga (UTM)
**Position Number**: 00031375

**Description**:
**About us**:
The university’s second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study. Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation. With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs. Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga.

**Your opportunity**:
The Hospitality & Ancillary Services Department is committed to providing value to the University of Toronto Mississauga community through the provision of dining, event planning, retail and postal services. We strive for excellence in the delivery of these services. Our goal is to contribute to the success of each University of Toronto Mississauga community member.

Under the general supervision of the Manager, Conference and Special Events, the Special Events Coordinator develops and executes all aspects of events and conferences from initial planning, contracts, floor plans, set ups, bedroom, meeting room, classroom bookings, food services, and closing. The Coordinator plans event details for a variety of key internal and external events and is responsible for preparing service contracts and invoices, and handling post-event follow-up.

**Your responsibilities will include**:

- Determining logístical details and activities for events and/or programming
- Analyzing client needs and making recommendations on event logistics and options
- Coordinating the schedule for program and event calendars
- Liaising with clients and vendors to resolve minor complaints and address issues
- Conducting post-event evaluation, analysis and recommendations for changes
- Analyzing client requirements and recommending location for on-campus filming
- Determining logístical details required to provide support for film crews
- Analyzing processes and recommending changes for more efficient coordination of operations

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum three years related experience in event planning and execution, including hands on planning, organizing, executing and follow up.
- Experience providing expertise and recommendations to departments/clients, as well as experience working with internal and external service providers.
- Demonstrated experience planning and executing events for other departments, or comparable clients
- Must have strong computer skills; experience in Word, Excel, PowerPoint and other related software.
- Experience in using event related software and programs.
- Excellent communication and interpersonal skills.
- Demonstrated superior customer service skills.
- Ability to multi-task; strong organizational skills
- Must have food knowledge and experience creating menus for events
- Knowledge, experience and ability to market and promote events and conferences.

**To be successful in this role you will be**:

- Cooperative
- Meticulous
- Possess a positive attitude
- Problem solver
- Responsible
- Team player

**Closing Date**: 10/03/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Hospitality

**This TERM position works from Tuesday to Saturday**

**Lived Experience Statement



  • Mississauga, Ontario, Canada CSC Events Full time

    We are CSC Events, a leading provider of mobile event staffing services. We offer a unique opportunity to join our team as an Event Staffing Specialist, specializing in mobile events.Job Summary: As an Event Staffing Specialist, you will be responsible for providing exceptional customer service and ensuring the success of our clients' events.About Us: At CSC...


  • Mississauga, Canada CSC Events Full time

    Need a bartender or waitstaff for your event, then Look no further allow me and my team, to take your event in to our hands.Smart serve certified Profesional bartenders and waitstaffMobile services at your locationAllow us to take the worry away from your special day.

  • Events Coordinator

    6 months ago


    Mississauga, Canada Hilton Full time

    Events Coordinator An Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals. **What will I be doing?** As a...

  • Events Coordinator

    7 months ago


    Mississauga, Canada The International Centre Full time

    For decades The International Centre has been home to Canada's largest and most popular events, offering superior service and inspired event solutions from our knowledgeable staff. With the addition of the new Conference Centre and state of the art kitchen, The International Centre boasts an upscale atmosphere and an exceptional culinary experience. **Why...

  • Event Coordinator

    4 months ago


    Mississauga, Canada The International Centre Full time

    For decades The International Centre has been a leading event and conference facility renowned for its exceptional service and state-of-the-art amenities. As a hub for Canada's largest and most popular events, we pride ourselves on creating memorable experiences for our clients and attendees. With our versatile event spaces, advanced technology, and...


  • Mississauga, Ontario, Canada SHAH ENTERTAINMENTS Full time

    Job DescriptionWe are seeking a skilled Event Coordinator to join our team at Shah Entertainments. In this role, you will be responsible for coordinating events from start to finish, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Promote conference and meeting services or special eventsDevelop marketing and communication...


  • Mississauga, Ontario, Canada Rita Full time

    Rita is looking for a skilled Holiday Event Coordinator to join their team this holiday season. We are seeking an experienced professional who can help us deliver exceptional events and exceed our clients' expectations.About UsWe are Rita, a company that specializes in creating unforgettable experiences for our clients. Our goal is to provide top-notch...

  • Events Coordinator

    6 months ago


    Mississauga, Canada BoomerangFX Full time

    **Events Coordinator** BoomerangFX is more than just a SaaS tech company - we are one of North America’s fastest-growing healthcare solutions providers offering integrated practice management software, digital marketing, and e-learning solutions to the aesthetic medical industry. We serve specialized industry segments spanning dermatology, cosmetic...


  • Mississauga, Canada Peel Multicultural Council Full time

    Work Term: Seasonal - Work Language: English - Hours: 35 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - or equivalent experience **Work setting**: - Associations and non profit organizations **Tasks**: - Plan schedules, goals and objectives - Research and design special events programs -...

  • Event Coordinator

    6 months ago


    Mississauga, Canada KIAN CREATIONS INC Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Promote conference and meeting services or special events - Inspect and select sites - Develop marketing and communication plans - Prepare, present and manage budgets - Develop sponsorship,...

  • Events Coordinator

    2 months ago


    Mississauga, Canada BoomerangFX Full time

    **Why BoomerangFX?** BoomerangFX is more than just a SaaS tech company - we are North America’s fastest-growing cloud-based enterprise software and digital marketing company serving the private pay aesthetic medical industry in segments such as dermatology, med spa, plastic surgery, women’s health, cosmetic vision, dental and hair restoration. Our...

  • Events Coordinator

    2 months ago


    Mississauga, Canada University of Toronto Full time

    **Date Posted**:10/07/2024 **Req ID**: 39928 **Faculty/Division**: UofT Mississauga **Department**: UTM: Inst. for Management & Innovation **Campus**: University of Toronto Mississauga (UTM) **Position Number**: 00039877 **Description**: **About us**: U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research...

  • Events Coordinator

    6 months ago


    Mississauga, Canada Questrade Financial Group Full time

    Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure. We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about...

  • Event Coordinator

    1 month ago


    Mississauga, Ontario, Canada Ameen's Kitchen Full time

    Job DescriptionWe are seeking an experienced Banquet Cook to join our team at Ameen's Kitchen. As a key member of our kitchen staff, you will be responsible for coordinating special events, planning menus, and preparing meals for our guests.About the RoleThe ideal candidate will have 3 years of experience in a similar role, with excellent organizational...

  • Events Coordinator

    6 months ago


    Mississauga, Canada PointClickCare Full time

    For more than 20 years, PointClickCare has been the backbone of senior care. We’ve amassed the richest senior care dataset making our market density untouchable and our connections to the healthcare ecosystem exponentially more powerful than those of any other platform. With Collective Medical & Audacious Inquiry, we’ve become the most expansive,...

  • Event Coordinator

    2 days ago


    Mississauga, Canada TANDOORI HAVELI WOK N ROLL INC Full time

    Education: - Expérience: - **Education**: - College/CEGEP - ** Tasks**: - Develop marketing and communication plans - Recruit, hire and supervise staff and/or volunteers - Arrange for shipping, receiving and storage - Assist in site selection and attend to related details - Co-ordinate and monitor conference and meeting activities and attend to related...


  • Mississauga, Ontario, Canada Celine Full time

    Celine seeks a seasoned Professional Chef/Food and Beverage Management expert to lead our culinary operations. As an Executive Culinary Manager, you will oversee the planning and execution of special events, leveraging your expertise in Middle Eastern cuisine, particularly Lebanese dishes.


  • Mississauga, Canada Ontario Moto Gymkhana Full time

    We are searching for a talented and motivated part-time event coordinator/assistant to help organize outstanding and unforgettable motorcycle riding events. You will be responsible for event preparation and coordination, such as booking venues, communicating details to guests, managing the event schedule, and evaluating success afterward. This is expected to...

  • Event Coordinator

    2 months ago


    Mississauga, Canada BRKFREE Full time

    **BRKFREE** is a brand new and immersive social gaming experience designed to make participants feel like they have entered another world. The new concept is the future of in-person entertainment for groups of all kinds, with its combination of wildly entertaining gameplay, and great food and drinks. The space will open with 35+ unique and high-technology...

  • Event Coordinator

    1 month ago


    Mississauga, Canada BRKFREE Full time

    **BRKFREE** is a brand new and immersive social gaming experience designed to make participants feel like they have entered another world. The new concept is the future of in-person entertainment for groups of all kinds, with its combination of wildly entertaining gameplay, and great food and drinks. The space will open with 35+ unique and high-technology...