Events Coordinator

5 months ago

Mississauga, Canada PointClickCare Full time

For more than 20 years, PointClickCare has been the backbone of senior care. We’ve amassed the richest senior care dataset making our market density untouchable and our connections to the healthcare ecosystem exponentially more powerful than those of any other platform.

With Collective Medical & Audacious Inquiry, we’ve become the most expansive, full-continuum care collaboration network, offering care teams immediate, point-of-care access to deep, real-time insights at every stage of a patient’s journey.

For more information on PointClickCare, please connect with us on Glassdoor and LinkedIn.

**Position Summary**:

- PointClickCare is looking for a skilled Event Coordinator to join our dynamic in-house event marketing team and manage the essential activities of the department. This role will assist in the preparation, implementation, and administration of tradeshows and corporate events.

The Event Coordinator will collaborate with the Event Marketing team and report to the Sr. Manager, Event Marketing, to help create engaging event experiences that align with PointClickCare’s brand, business, and communication objectives.
- This is an excellent opportunity for a detail-oriented and highly organized individual who thrives in a fast-paced environment.

**Key Responsibilities**:

- Support regional and national events as required in varying capacities.
- Works closely with the event marketing team to develop event plans; and acts as the prime liaison to secure event contracts, secure staff passes, manage event logistics, etc.
- Assists with the development, revision, and completion of event execution documents (e.g. production schedules, contact lists, load-in and load-out schedules) and prepare the production books for the team before each event.
- Supports various facets of the event, which may include concept development and delivery, coordination of logístical tactics, execution, and post-event reconciliation.
- Collaborates with other marketing team members to make sure that key PointClickCare channels and relevant external channels promote events before, during, and after they happen.
- Assists with the production of marketing assets for each event, including booth design, signage, and collateral.
- Develops and manages workback schedules for each event to ensure all timelines and event commitments are met.
- Deliver rolling updates on the status of tasks during weekly team meetings.
- Updates the event calendar on the company website and internal event team app.
- Maintains an inventory of promotional products, suggests appropriate options based on price and audience, and ensures the timely purchase, shipping and storage of promotional items.
- Creates support documents that will be used for both internal and external presentations (e.g. PowerPoint, Excel).
- Support the Events Project Manager on event logístical tasks including but not limited to Workfront, Master Event Schedule, and WordPress.
- Builds meaningful and effective relationships with internal and external stakeholders and always provides excellent customer service.
- Critical thinker to describe what happened, see patterns, trends, find best solution, use evidence to conclude, use knowledge from other cases.
- Role will include limited travel throughout the year.

**Required Experience**:

- University degree and/or relevant post-secondary diploma/certification.
- Minimum 1 to 3 years work experience in event coordination within a corporate setting.
- Exceptional client service experience.
- Aptitude to differentiate when to act independently or within a team.
- Open-mindedness to collaboration within the team environment.
- Proven ability to meet multiple and/or unexpected deadlines in a demanding environment.
- Experience preparing event correspondence.
- Ability to coordinate multiple tasks and work on more than one event at a time.
- Excellent written and verbal communication skills.
- Ability to maintain poise and professionalism under pressure.
- Proficient in Word, Excel, and PowerPoint.
- Meticulous attention to detail.
- Familiarity with event support platforms and CRMs is desirable.
- Strong time management skills.

$55,000 - $63,000 a year
- At PointClickCare, base salary is one of the many components that make up our total rewards package. The Canada base salary range for this position is $55,000 - $63,000 + bonus + benefits. Our salary ranges are determined by job and level. The range displayed on each job posting reflects the target for new hire salaries for the position across all Canada locations. Within the range, individual compensation is determined by job-related skills and knowledge, relevant experience including professional and lived experience, and/or work location. Your recruiter can share more information about our total rewards package during the hiring process.

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- #LI-TW1

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