Executive Assistant

4 days ago

Edmonton, Canada Covenant Care Full time

**About the Organization**:
Is contributing to a mission driven organization important to you? Do you prefer to be a part of an organization that takes its mission as the basis for all decision making? The mission of Covenant Care and Covenant Living is to “continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person - body, mind and soul.”
In fulfillment of this mission, Covenant Care and Covenant Living actively participate in advancing the Covenant Strategic Plan that aspires to:

- Serve - we will strengthen our mission and live our values to meet the needs of those we serve through excellence in care, an engaged team, and wise use of our resources;
- Transform and Grow - We will transform the health system and grow through integration, innovation, and shared learnings to respond to the strengths and needs of our communities, especially those most vulnerable;
- And Contribute - we will leverage our legacy to maximize the strategic contribution of Catholic health care.

Covenant Care is an organization that takes its mission to the heart of everything it does.
We believe that this is what makes our organization stand out in our approach. Our Employees are the key to how our residents feel about their homeyou have the ability to be a part of influencing the lives of all those that reside in our environments and create a caring and compassionate environment.

***:
Reporting to the President and Directors, the Executive Assistant provides administrative and secretarial assistance and, when required, to the President and Directors. The Executive Assistant provides primary contact and positive impression to parties who first access the corporate offices and liaises with internal and external parties, locally, provincially, and on occasion nationally. Support is provided within the corporate offices, but serving Directors in other locations. Duties include managing the schedule and logistics, correspondence, daily activities, expenses and maintaining a high degree of confidentiality. Additionally, duties include word processing documents, development of presentations using multiple media, meeting management, and establishing and maintaining a central filing system. This position must perform in a complex, fast-paced and demanding environment with astute attention to detail. The Executive Assistant performs all duties in accordance with Covenant Care + Covenant Living’s Mission and Values.

Key Responsibilities
CLERICAL
1.1 Schedule and maintain the calendar for the President and Directors. Includes any logistics around scheduling, for instance travel arrangements as well as preparation of the meeting materials needed. Must ensure accuracy in scheduling.
1.3 Ongoing coordination of internal and external meetings for the President and Directors. Obtains and organizes relevant information for meetings and discussions prepares, types and distributes agendas, books meeting rooms, arranges catering, travel and accommodations. Coordinates videoconferencing and teleconferencing for local and provincial participants.
1.4 Act as a resource for all levels of staff and stakeholders by assisting within the scope of expertise, or making referrals to appropriate areas.
1.5 Prepare day folders containing all available materials and information for each meeting that day. Send electronically (as requested) prior to the applicable meeting. Ensures that the President and Directors have all available information required for meetings.
1.6 Handle multiple priorities and urgent requests in a calm, professional and knowledgeable manner.
1.7 Prioritize workload on a daily basis and coordinates duties effectively and efficiently.

ADMINISTRATIVE
2.2 Maintain and assist in all aspect of day-to-day activities.
2.3 Design and updates spreadsheets, work plans, charts and templates as necessary. Word-processing and projects as required.
2.4 Check for accuracy and completeness of information (i.e. typing, format).
2.5 Routine office duties; photocopying, equipment maintenance, supply ordering, time sheets, etc.
2.6 Ensure all documentation is complete with a high level of accuracy.
2.7 Maintain the highest standard of confidentiality and discretion when in possession or discussion of all matters/documents of a confidential nature.
2.8 Monitor office resource utilization, orders supplies and equipment on behalf of office and/or portfolio. Ensures inventory of office supplies and forms is maintained.
2.9 Complete timesheets for the President and Directors and their staff as assigned.
2.10 Support President and Directors in developing employee engagement plans; tracks progress related to engagement plan actions.

FINANCIAL
3.1 Maintain President and Directors expenses including credit card reconciliation.
3.2 Provide support for variance document development and routine input into systems as noted.

RECORDS MANAGEMENT
4.1 Coordinate and maintain a Master

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton. Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Eminent College Full time

    **Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Eminent College Full time

    Executive Assistant - Eminent College, Edmonton, AB, CANEminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office.Responsibilities: Manage the executive team's calendars, including...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada VETS Group Full time

    **Job Title: Executive Assistant** **Job Type: Permanent Position** **Shift: Monday to Thursday - 9:00AM - 5:00PM (flexibility with schedule/hours)** **Company: VETS Group** **Role Reports to: Executive Team** **Location: Edmonton, AB** **About Us**: VETS is a leading industrial HVAC solutions provider, with 100 years of history, dedicated to...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Pure Life Health Management Full time

    Job Title: Executive Assistant to CEO and COO (Remote) Company: Pure Life Health Management (PLHM Services) Psychological Injury (TPI). We are on a mission to establish our first virtual clinic, designed to provide effective, solution-focused care to those who have served our communities. We are seeking a talented, experienced Executive Assistant to...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    1 week ago

    Edmonton, Canada Akash Homes Full time

    Akash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price. **Job Overview**: The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Edmonton John Howard Society Full time

    **Full-time Employment Opportunity** **Executive Assistant** **Job ID 24-031EJHS** Are you ready to be part of a growing, fun, and dynamic team? Edmonton John Howard Society (EJHS) is recruiting an_ **Executive Assistant**_ to oversee the smooth operation of our Executive and Board office. **Company Overview**: For 75 years EJHS has provided holistic...

  • Executive Assistant

    4 days ago

    Edmonton, Canada Edmonton John Howard Society Full time

    **Full-time Employment Opportunity** **Executive Assistant** **Job ID 24-021EJHS** Are you ready to be part of a growing, fun, and dynamic team? Edmonton John Howard Society (EJHS) is recruiting an Executive Assistant to oversee the smooth operation of our Executive and Board office. **Company Overview**: For 75 years EJHS has provided holistic services...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton. Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Lloyd Sadd Insurance Brokers Full time

    POSITION OVERVIEW Our Executive Assistant is a trusted advisor to the executive team prioritizing trust & confidentiality above all else. You will be required to handle a diverse range of responsibilities while ensuring the utmost discretion in all interactions with employees, management, and external stakeholders. To excel, you will possess meticulous...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Kids Kottage Foundation Full time

    **Kids Kottage Foundation** Executive Assistant - 1.0 FTE - Are you passionate about serving your community? Are you eager to make a difference in the lives of infants and children?_ **Key Responsibilities**: - Manages the Executive Director’s calendar, arranges meetings, and prepares necessary materials for the Executive Director’s meetings. -...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Lloyd Sadd Insurance Brokers Full time

    POSITION OVERVIEWOur Executive Assistant is a trusted advisor to the executive team prioritizing trust & confidentiality above all else. You will be required to handle a diverse range of responsibilities while ensuring the utmost discretion in all interactions with employees, management, and external stakeholders. To excel, you will possess meticulous...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada AISCA Association of Independent Schools and Colleges in Alberta Full time

    Benefits and Salary: Extended medical and health benefits plan RRSP with 6% employer match Paid holidays Competitive SalaryApplicationClosing date: Open until filled******AISCA Executive Assistant position description:The Administrative Assistant provides general office support and performs a variety of clerical and administrative tasks. The Administrative...

  • Executive Assistant

    4 days ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 56368 Ministry: Health Location: Edmonton Full or Part-Time: Full-time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary, up to 18 months Scope: Open Competition Closing Date**:April 15, 2024** Classification: Administrative Support 5 **Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 -...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Finning Canada Full time

    Company:Finning CanadaNumber of Openings:1Worker Type:PermanentPosition Overview:We at Finning Canada are looking for an Administrative Assistant who will play a key role in providing a variety of administrative support services to the Executive team.You possess the ability to complete complex tasks quickly with little guidance, react with appropriate...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada REACH Edmonton Full time

    JOB POSTING **REACH Edmonton** **Executive Assistant - **Alberta Centre to End Trafficking in Persons (ACETIP) **What’s the opportunity?** The Alberta Centre to End Trafficking in Persons (ACETIP) is a not-for-profit organization that works in collaboration with community-based organizations and in partnership with the Ministry of Public Safety and...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Government of Alberta Full time

    Role Responsibilities Are you looking for a great opportunity to provide support for the prosecution of criminal and provincial offences? The Alberta Crown Prosecution Service has an opportunity available for an Executive Assistant to the Chief Prosecutor and Deputy Prosecutors. Your key responsibilities will include: Preparing general and...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Government of Alberta Full time

    Role Responsibilities Are you looking for a great opportunity to provide support for the prosecution of criminal and provincial offences? The Alberta Crown Prosecution Service has an opportunity available for an Executive Assistant to the Chief Prosecutor and Deputy Prosecutors. Your key responsibilities will include: Preparing general and complex...