Administrative Assistant

3 weeks ago

Vancouver, Canada New Image College Full time

**Join Our Team as an Administrative Assistant at New Image College**

At New Image College, we’re not just a designated institution; we’re a creative hub where education and career dreams come to life As a leading source for specialized training in the arts, we’re passionate about shaping the next generation of talent—and we want to be part of your next journey.

We’re on the search for a superstar Administrative Assistant who thrives in a fast-paced, collaborative environment and loves keeping things organized, efficient, and running smoothly.

**What You'll Be Doing**:

- Juggling multiple tasks like a pro, from managing records to prioritizing schedules.
- Keeping our office buzzing with your exceptional organizational skills.
- Working your magic with Microsoft Office Suite (Word, Excel) and Google Suite (Docs, Drive, and more).
- Paying attention to the little details that make a big difference.
- Teaming up with colleagues and tackling projects independently when needed.

**What We're Looking For**:

- A professional individual who’s always polite and approachable.
- Someone who loves computers and knows their way around general office tasks.
- A communication wizard who excels at both verbal and written exchanges.
- A proactive go-getter who’s ready to assist management and make our workplace even more awesome.

**Why Join Us?**At New Image College, we believe work should be as rewarding as it is inspiring. You'll be part of a creative, supportive team in a vibrant environment where every day brings something new. If you’re organized, detail-oriented, and ready to make a difference, we can’t wait to meet you

**Administrative Assistant Responsibilities**

As an Administrative Assistant, you’ll be a key player in keeping our operations running smoothly. Your role will involve:
**General Office Tasks**
- Working the office operations efficiently.
- Anticipating team needs to ensure seamless experiences for all.

**Student Support**
- Preparing data reports and managing student records.
- Ensuring the completion of student files and assisting with admissions.
- Helping students explore housing options and supporting them during orientation

**Order and Inventory Management**
- Ordering office supplies and managing inventory to keep everything stocked and organized.

**Collaboration & Client Support**
- Building strong relationships with employers and supporting clientele by addressing inquiries and resolving issues promptly.
- Coordinating student and various updates.
- Policy and Government requirements.

**Technology & Reporting**
- Using Google Drive and platforms like Sheets to create spreadsheets, reports, and reviews.
- Conducting data entry tasks with precision and generating necessary documents.

**Bookkeeping & Accounting**
- Assisting with basic bookkeeping and simple accounting practices. (Training provided if needed.)

**Special Projects**
- Tackling various projects as assigned, showcasing your flexibility and problem-solving skills.

Job description will be reviewed at interview and we have extensive training manuals with onsite training.

**Administrative Assistant Requirements**

We’re looking for someone with the following skills and qualifications:

- Administrative Experience: Prior experience in an administrative role is preferred.
- Tech Savvy: Strong proficiency in Google Drive, Google Sheets, and Excel. Experience with spreadsheets, keyboard shortcuts, creating PDFs, and managing digital tools is a must.
- Attention to Detail: Precision and accuracy are vital for all tasks.
- Multitasking & Time Management: Ability to handle multiple responsibilities efficiently while staying organized.
- Client-Centered Approach: Professional, polite demeanor with a focus on providing excellent support to students, talent, and employers.
- Fast Learner: Adapt quickly to new tasks, tools, and challenges.
- Collaboration: Work effectively with team members to ensure smooth workflows.

Pay: $48,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative experience: 3 years (preferred)

Work Location: In person

Expected start date: 2025-01-06

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