Program Support Coordinator

3 weeks ago

Ottawa, Canada Babcock International Full time

**Program Support Coordinator (Temporary)**:

- Location: Ottawa, ON, CA, K1P 5E7 Victoria, British Columbia, CA, V8Z 0B9 Halifax, Nova Scotia, CA, B3B 1E6- Onsite or Hybrid:
**Program Support Coordinator (12-month Maternity Replacement)**

**(**Ottawa, ON / Victoria, BC / Halifax, NS)**

Expected Salary: $54,105 to $81,158

Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.

In Canada, Babcock works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy. We also operate in the Aviation sector, where Babcock ensures that the aircrew trainees of our partner nations receive the world’s best flying training. We deliver vital aerial emergency services and are proud to have been selected by the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical air ambulance services.

Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.

Babcock’s Purpose is to **create a safe and secure world, together**. Our Principles create the foundation for how we will do this. They keep us on the right course, unify the way we work and guide us towards success. By thinking, connecting, and acting in line with these Principles, we’ll deliver better outcomes for our Culture, Customers and Communities. Collectively at Babcock, our employees embody the Principles that help make us great at what we do:

- Challenge the status quo, **Be Curious**, and ask, ‘how might we?’
- Whenever measuring success, **Think: Outcomes** and positive impacts.
- **Be Kind** to ourselves, each other, and our planet.
- Babcock employees **Collaborate** - we are greater than the sum of our parts,
- **Be Courageous** - be brave, ambitious, and determined.
- Everyone has a part to play -** Own** and **Deliver** to be successful.
- In this role, you will:_
- Provide project monitoring and controls support to the VISSC Program by:

- Administering the project database;
- Developing and generating live, periodic, and as requested, consolidated program and discrete project status reports;
- Providing project cost control support including:

- Supporting monitoring of project cost adherence;
- Cost performance measurement;
- Administering expenditure limitation notices; and
- Supporting fiscal year budget monitoring and adjustments.
- Provide project lifecycle management support to Program and Project Managers through:

- Administering project initiation; and
- Supporting project closures through administering close-out checklists, Task Close-out and Acceptance (TCOAs) forms, invoiced in full notifications, customer acceptance notifications and archiving of project records.
- Provide Documentation and Records Management support by:

- Managing the VISSC program positional mailbox;
- Supporting VISSC SharePoint content management activities; and
- Supporting VISSC SharePoint user account access management.
- Coordinate all internal, and external customer, queries and requests to the VISSC Program team through the positional mailbox;
- Management of Travel Estimates for the VISSC Program;
- Undertaking other duties as deemed necessary and reasonable.
- A bachelor's degree, college diploma or certificate in administration, business management, accounting
- 2 years of related work experience
- Intermediate user skills with Microsoft Word, Excel, PowerPoint, Power BI, Teams, and possess experience with the use and management of SharePoint and/or other document management systems
- The ability to understand and adhere to procedures and policies
- The ability to work with precision and accuracy, demonstrates attention-to-detail and has excellent record keeping skills
- The ability to identify and implement innovative administrative solutions to increase efficiencies
- Good judgment and a high level of confidentiality
- Excellent verbal and written communication skills
- The ability to function in a self-directed manner in a team environment, including personal workload management (organizing and prioritizing) with a focus on meeting deadlines in a high-paced environment
- Experience in gathering, maintaining, reporting and analyzing schedule/cost data
- You are skilled at researching information
- You have skills in planning, designing, managing, and controlling online and print content, through collaboration with other team members in information development (an asset)
- Experience working with the Department of National Defence (D

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