Executive Office Coordinator

4 weeks ago


West Vancouver, Canada BLANKSLATE Partners Full time

We're Humanity Financial.
We help with impact. In business since 2008, we've been Canada's specialist nonprofit and social purpose sector financial services firm since 2014.

Reporting to the Executive team, the Executive Office Coordinator is focused on creating capacity for the executive and leadership teams. This role performs a broad and wide set of different types of administrative and office management tasks.

**_The work requires that the person work primarily from the office. _**

**Responsibilities and Duties**

Office Operations

Performing day to day office tasks including but not limited to:

- Maintaining various databases, related systems, processes, and records
- Maintaining and organising office equipment and common areas
- Proactively identifying opportunities to improve carbon footprint and office efficiency
- Coordinating courier services and services with various suppliers
- Handling all inbound calls to the mainline, and referring calls to appropriate persons

Supporting the Executive Team with:

- Calendar management
- Preparing briefing notes on various topics as needed
- Providing administrative support related employee onboarding and offboarding
- Providing administrative support related to new client onboarding
- Assisting employees with coordinating access to Humanity's resources
- Providing support on various internal projects

Business Management:

- Offering input on opportunities to improve effectiveness of work
- Recommend and implement strategies to improve cost efficiency of project delivery
- Design and produce basic project planning templates
- Manage the CNAP program

Leadership:

- Proactively share knowledge and expertise with others
- Act as a resource to the Executive Team

**Requirements**:

- 3+yrs office experience (an equivalent combination of education, training and experience will be considered)
- Experience in capacity building roles for executive or leadership teams
- Excellent Customer Service to internal and external customers
- Resourcefulness and problem solving mindset
- Strong organizational and time management
- Ability to be adaptable, "roll up your sleeves" and pitch in where needed.
- Very comfortable using Microsoft suite programs

**Nice to Have's**
- Experience in an accounting firm
- Bookkeeping experience (specifically using Quickbooks)

**Competencies**
- Raving Fans - Interpersonal and relationship building
- Business Savvy - Initiative and proactivity
- Continuous Learning - Growth mindset, chance resiliency
- Accelerating our Collective Impact - Commitment to decolonizing practices, justice, diversity, equity and inclusion

**Benefits**

We look after our people: We may work with money, but we work alongside people first and foremost. From our flexitime work options setup to the office dogs, from our custom ergonomic workstations to our design for fresh air and plants in every corner — you'll know our team is happy, and see the results in their great work.
- Competitive Compensation
- Vacation Package
- Extended Health Benefits
- Dynamic environment


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